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Administrative Assistant
5 days ago
Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%): - Primary support provided to RP Leadership team and SDs/People Leaders across the department.
Travel support and expense management/submission (Network Office visits, e.g.)
Calendaring
- Proactively clear conflicts and reschedule cancellations/declines
- Schedule necessary meetings as requested by leadership
- Schedule Zoom and in-room bookings for all meetings as a best practice
- Schedule landing spots across buildings as needed
- Infuse travel/walking time between meetings as needed
- Own meeting maps for all leaders and teams supported
- Coordinate annual meeting scheduling efforts
- Partner with other AAs and EAs as needed with private/blocked calendars
- Meet with leadership on a weekly basis to discuss priorities, calendaring conflicts needing input, special projects, etc.
- Schedule large meetings for leadership (SD+) as needed, to include 1x1s and career development conversations for people leaders and their teams
**Special Projects, as needed**:
- 2024 meeting map consolidation and scheduling (Product Line VPs and teams)
- RP Roundup newsletter
- Field Committee logístical support
- Light Budget Coordination
- Field Profile summaries/decks
- Meeting agenda curation as needed
- Department Coordination roles as needed, such as emergency floor monitor, digital ambassador, etc.
**Job Type**: Contract
Pay: $19.70 - $21.00 per hour
Application Question(s):
- Location:
- Experience:
- meeting and event coordination: 1 year (preferred)
- Project Assistant: 1 year (preferred)
Work Location: In person
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