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Project Administrator

4 months ago

Brooklyn, United States Evergreene Architectural Arts Full time

Do you have an eye for detail and excel at schedule-based deadlines? Are you seeking an administrative support role that provides an ownership stake with a leader in the construction industry? If so, working with EverGreene Architectural Arts may be right for you.

Since 1978, EverGreene has been entrusted to provide new design, restoration, and conservation services for award-winning work on historic landmarks, adaptive reuse, and contemporary environments. This has earned us an international reputation for being the foremost authority on architectural arts. As a 100% ESOP (employee-owned) company, we offer the unique opportunity for employees to directly benefit from their efforts, in partnership with their coworkers, through maintaining and expanding this long-standing reputation for excellence.

At EverGreene, the Project Administrator works directly with our Project Management and Accounting teams to support billing, logistics, communication, and documentation efforts, to both internal and external clients. The Project Administrator provides administrative support to the project teams on multiple, simultaneous projects. This is a full time, hybrid position, based out of our Brooklyn offices.

**Responsibilities**
- Process monthly invoices and change orders in Timberline, Textura, and other client-based billing systems; generate reports; submit change order documentation, RFIs, waivers, sworn statements, etc. to clients when required.
- Monitor weekly aging reports and communicate with clients as needed regarding collections
- Arrange travel and housing for field personnel that follows the travel policy and project budgets
- Assist Project Manager, Superintendent, Foreman or other project related team member with ordering materials, equipment, and tools for their jobsites
- Ensure subcontracts and certificates of insurance are complete and in compliance with established EverGreene protocols.
- Assist other employees within EverGreene on an as needed basis

**Requirements & Skills**
- Bachelor's Degree a plus, but not required.
- 2-3 years relevant work experience in the construction field or accounting is preferred
- General knowledge of construction accounting & contracting is preferred
- Proficient in Microsoft Word and Excel
- Excellent verbal and written communication skills
- Organized, accurate & detail-oriented; ability to multitask is critical
- Reliable, responsible, and pro-active in performing work
- Strong customer service skills
- Commitment to follow-through is critical

**Benefits**
- Bi-annual Profit Sharing
- Medical & Dental Insurance
- Paid Time Off & Paid Holidays
- 401k Retirement Plan + Employer Match
- Long Term Disability
- Annual ESOP Allocations

**Work Environment/Job Conditions**: This job is performed in an office setting and requires frequent sitting (working on a computer). Due to computer usage, there is a repetitive motion of the hands and wrists.

**NO RECRUITERS