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Publicity Coordinator

3 months ago

Urbana, United States University of Illinois Urbana-Champaign Full time

**Publicity Coordinator**:
**(Remote Eligible)**

**University Press**:
Job Summary

Develops publicity campaigns and implements media efforts for the Press's entire book list (trade, scholarly, regional), focusing primarily on newly published books, currently about 80 new books per year.
- Duties & Responsibilities
- Publicity and communication
1. Create comprehensive and successful publicity plans for 80 or more titles each year.
2. Oversee all review media mailings; develop creative, thorough, and targeted mailing lists for bound proof and finished books.
3. Write press releases, develop media kits, and research media contacts.
4. Develop strong relationships with print and electronic media; meet and communicate with book review editors and radio/TV producers regularly to present new titles; special focus on metropolitan media in: Chicago, New York and Washington, D.C.
5. Update and maintain in-house publicity database (FileMaker) and research media contacts via online guide (Muck Rack).
6. Arrange book signings and launch parties at bookstores, libraries, museums, historical societies, book festivals, and academic conferences.
7. Oversee the production of video book trailers.
8. Arrange regional, national, and international radio/TV appearances.
9. Create and coordinate virtual author events.
- Administrative
1. Attend editorial and marketing meetings and provide analyses of publicity prospects for new titles.
2. Maintain relationships with other departments at UI (Urbana, Chicago, and Springfield campuses), including the office of the alumni relations, the office of Public Affairs, and the office of the Vice President for Academic Affairs.
3. Communicate publicity information to authors, editors, and UIP marketing staff.
4. Manage publicity budget and schedules.
5. Manage author relationships.
6. Participate in the professional activities of the Association of American University Presses.
7. Serve on the Crisis Communication Committee.
- Manager Supervision
1. Responsible for overseeing staff (Marketing and Sales Assistant).
2. Supervise student workers, student interns, and social media interns.
- Travel
1. Attend annual Press retreat.
2. Attend selected academic and trade conferences (including weekend travel).
3. Meet with New York and Chicago media as appropriate.

Minimum Qualifications
- Bachelor's degree in marketing, business administration, communications, public relations, or a closely related field.
- One (1) year (12 months) of professional work experience in marketing, public relations, communications, brand management, or a related professional area.
- Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Preferred Qualifications
- Preferred:
1-3 years of experience in media relations or publishing.

Knowledge, Skills and Abilities
- 1. Strong writing, interpersonal and organizational skills.
- 2. Strong verbal communication skills.
- 3. Knowledge of databases and the web.
- 4. Ability to travel out of state (by airplane).

**Appointment Information**:
This is a 100% full-time Civil Service 5007 - Publicity-Promotions Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/6/2024. The minimum salary for this position is $50,000 and the salary is commensurate with experience and qualifications. System Office jobs such as this one are not eligible for the Referral Program.
- Sponsorship for Work authorization is not available for this position._

**Application Procedures & Deadline Information**:
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

**Requisition ID**: 1023892
**Job Category**: Administrative