24-25 - Doyle - Contract and Procurement Manager

2 weeks ago

Madison, United States Madison Metropolitan School District Full time

**24-25 - Doyle - Contract and Procurement Manager - 1.0 FTE**

**Budget/Planning/Accounting**

**Doyle Administration Building**

**$90,875.20 - 111,300.80 Annual Salary**

**Why You Should Work with MMSD**

**Becoming a Model School District**

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.

We know this vision doesn't come to life without dynamic leaders and support staff in every school.

**About Our District**

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

**Purpose of Position**

Under general supervision, the responsibilities of the position include but are not limited to administration of all procurement, contracts, and purchasing for Madison Metropolitan School District (MMSD), oversight of purchasing staff, procurement processes, and ensuring contractual compliance.

The position is responsible for management and oversight of all district’s purchasing and procurement processes, negotiating contracts with vendors, analyzing the pricing and quality of goods and services, and ensuring compliance with federal, state, contracts and district procurement policies and regulations. The Purchasing Manager will work closely with school administrators, teachers, and staff to fulfill the district's procurement needs while achieving cost savings.

**Essential Duties & Responsibilities**

A. Supervision of Purchasing Staff (30%)
- Develop performance goals, objectives, and related directives for direct reports and evaluation on a continuous basis. May need to complete such procurement, contract, and purchasing tasks as necessary to ensure operations are compliant and customer service expectations are met.
- Plan, develop and implement training and growth plans for direct report staff to ensure continued technical skill development, comprehensive program understanding as well as leadership skills where appropriate.
- Create and manage policies and practices within the procurement program to ensure that employee work schedules are fair, flexible where appropriate while ensuring that all MMSD staff receive consistent and high-quality service.
- Provide feedback on staff performance (both positive and negative) and address related issues.
- Establish a culture of management that fosters cross-training of staff and support so that critical tasks are performed by more than one person and necessary coverage is maintained.
- Monitor and facilitate resolution of staff concerns and work-related problems in the assigned program area.

B. Manage and direct all operations in MMSD Procurement, Contract, & Purchasing Program (30%)
- Provide leadership to assure maximum staff commitment to a "service" philosophy to carrying out MMSD’s goals.
- Oversee development and implementation of contracts and resolve any purchasing-related issues or disputes that may arise in a timely and effective manner.
- Oversee the collection and reporting of program operational metrics to track program performance in purchasing operational area and conduct regular audits of purchasing activities to ensure compliance with federal, state and district policies and regulations.
- Manage contractual and fiscal resources and analyze price proposals, financial reports, and other data to determine the best value for the district and develop performance-based outcomes.
- Identify and evaluate potential suppliers, negotiate contracts, and establish vendor relationships.
- Manage and provide leadership for the development of automated and innovative mechanisms, which will enhance the efficiency and effectiveness of t

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