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Procurement Administrative Assistant

4 months ago

Madison, United States Beacon Technologies Full time $30 - $45
This position is located in El Segundo, CA.

Beacon Technologies is seeking a Business Analyst in Global Procurement - Spanish for our client partner. There is a focus on Spanish fluency, excellent written and oral communication, and data analysis skills for this position. The Global Procurement Logistics team drives the procurement of goods and services needed to support global operations. The Global Procurement Analyst will be assigned certain Logistics categories and projects to manage towards positive outcomes. This includes assisting in or directly managing the execution of administrative and compliance requirements, cost-saving initiatives, and regional sourcing projects with a focus on Logistics. Key Logistics areas include, but are not limited to, inbound transportation, customs brokers, distribution centers/3PLs, drayage, outbound transportation, and other Logistics supporting services. Additionally, the role supports and partners closely with key Supply Chain, Logistics, and Finance stakeholders at various management levels.

Responsibilities:
  • Manage end-to-end RFI/ RFPs spanning from creation, distribution, and facilitation of the entire process through vendor selection, in collaboration with an Integrated Sourcing Team (IST) to build consensus, resolve conflict, lead and provide guidance on negotiation tactics and planning with vendors, drive project activity through the communication of expectations, creation and enforcement of deliverables, and management of issues/risks.
  • Create executive presentations for project updates and other stakeholder and management communications.
  • Execute internal controls requirements (Legal documents review, execution, and filing, approvals management, exceptions documentation, etc.) and identify risks.
  • Manage assigned projects and lead communications with Logistics stakeholders.
  • Partner with Finance and Logistics teams to align critical cost assumptions and reconcile actual spending against financial targets and negotiation results.
  • Build and maintain collaborative relationships with suppliers and stakeholders.
  • Build a general understanding of the market trends for assigned markets and categories.
  • Support source-to-pay process (supplier setup, purchase requisitions, purchase orders, etc.)
  • Drive usage of the Coupa e-sourcing platform.

Key Qualifications and Experience needed for success:
  • Fluent in Spanish and English.
  • Bachelor’s Degree in business or supply chain management preferred.
  • Proven mathematical and data analysis skills.
  • Excellent interpersonal skills with positive, customer-focus approach in combination with the ability to work effectively in a team environment, fast-paced, and rapidly changing environment.
  • Strong project management skills, and experience in managing multiple projects at one time.
  • Ability to communicate effectively, both verbally and in writing, with all levels of the workforce, including senior leadership and executive management.
  • Knowledge of supply chain fundamentals and Procure to Pay processes.
  • Proficient in PowerPoint & Excel.
  • Experience working with Business Information Systems - knowledge/experience with Oracle and Coupa systems a plus.
 
About Beacon Technologies:Are you looking to advance your career in information technology? Beacon Technologies offers career advancement opportunities, extensive training, and excellent benefits including paying for health and dental premiums for salaried employees. In addition to providing interesting opportunities, Beacon Technologies provides that old-fashioned, personal touch, so you feel like a part of the Beacon team.

Beacon Technologies, Inc. is an equal employment opportunity employer with a functioning Affirmative Action Plan. It is the policy of Beacon Technologies, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, ethnicity, ancestry, disability, medical condition, military and veteran status, or any other characteristic protected by law. Beacon Technologies, Inc. prohibits any such discrimination or harassment.