Office Administrator

3 weeks ago

Elkhorn, United States Coldwell Banker Real Estate Group Full time

Are you an outgoing, self-starting overachiever? Do you enjoy talking to people and making everyone smile? Are you detail-oriented and have great computer skills? Then Coldwell Banker Real Estate Group has an opportunity for you

We have an immediate opening for a part-time weekend Administrator position in our Lake Geneva, WI office. We are looking for a personable, organized, hard-working, experienced individual who thrives on interacting with people in a fast-paced work environment. Front desk employees are often the first employee that the customer or the public comes in contact with so you’ll also be responsible for leaving a great first impression for the organization.

SUMMARY
The Administrator performs daily activities necessary to operate a residential real estate office. The Admin is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a part-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- General Duties Include:

- Process listings, sales, and closings that are turned in by the agents
- Scan and deposit checks
- Use our various computer programs to process listings, sales, and closings
**o Perform receptionist responsibilities**: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings
- Process incoming and outgoing mail
- Assist our Sales Agents with troubleshooting and resolving issues
- Assemble listing and buyer packets, as needed
- Maintain accurate logs and monthly reports for the office
- Monitor office supplies and complete order process when necessary
- Maintain organized and accurate files on all work processes
- Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
- Support the managing broker as needed
- Assist our sister title company with closings and other items
- QUALIFICATIONS

**Person should possess the following**:

- Excellent communication skills
- Personable and friendly
- Proficient with technology (Microsoft Office, Google products, and other back office software)
- Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
- Consistent with follow-up and follow through
- Strong typing skills
- Ability to handle and resolve recurring problems
- Must be highly organized
- Adaptable to various personalities/situations

EDUCATION and/or EXPERIENCE
- Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS
- Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner

MATHEMATICAL SKILLS
- Basic Accounting knowledge helpful in processing closings, deposits and monthly billing statements

REASONING ABILITY
- Ability to define the problem, establish facts, and draw a valid conclusion to solve the problem and plan initiatives

CERTIFICATES, LICENSES, REGISTRATIONS
- A background in real estate is helpful, although having a real estate license is not required for this position

PHYSICAL DEMANDS
- Mobility to work in a standard office setting using standard office equipment including:

- Stamina to maintain attention to detail despite interruptions
- Strength to lift and carry files weighing up to 3 pounds
- Vision to read printed materials and a computer screen
- Hearing and speech to communicate in person and over the telephone

WORK ENVIRONMENT

HOURS
- Saturday 9 am - 4 pm
- Sunday 10 am - 4 pm

PAY RATE
$15 to $18 per hour based on experience and qualifications

**About Coldwell Banker Real Estate Group**:
We empower people to make the best real estate decisions possible. The power of our brand and its legacy, combined with our agents and network of resources allows us to be the #1 Coldwell Banker franchise affiliate in Wisconsin, Illinois, Indiana, United States, and the World.

Coldwell Banker Real Estate Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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