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Human Resources/administrative Assistant Bilingual
4 months ago
At A1 Precast Inc, we believe that our people are our greatest asset. Our diverse team is united by a shared commitment to creating a positive, inclusive, and enjoyable workplace. We value each individual's unique contributions and strive to create an environment where everyone feels welcomed and valued.
The Administrative Assistant will provide essential administrative support to ensure efficient operation of the office and assist the construction management team in coordinating various administrative tasks. This role involves a mix of general office duties, project management assistance, and communication tasks.
Key Responsibilities
Office Administration:
- Must speak fluent English and Spanish.
- Greet and assist visitors in a professional and courteous manner.
- Maintain and organize office supplies and inventory.
- Schedule meetings, appointments, and manage calendars for operations manager.
- Prepare and distribute meeting agendas and other relevant documentation.
- Weekly delivery of employee checks to job site.
- Participates in onboarding of new hires, including inputting data in appropriate systems and maintaining inventory of all documents and materials required for the hiring process.
- Serve as point of contact with vendors and administrators.
- Manage all travel arrangements and hotel reservations on a weekly basis.
Project Coordination:
- Assist in the preparation and tracking of project schedules, correspondence and documentation.
- Coordinate and communicate with subcontractors, suppliers, and other project stakeholders.
- Maintain project files and ensure all documentation is up to date and properly filed.
- Assist in equipment rental for jobsite.
Data Management:
- Compile and maintain various reports, records, and logs.
- Assist in the preparation of documents such as expense reports etc.
- Establish communication protocols.
Communication:
- Facilitate internal communication within the project team and across departments.
- Draft, proofread, and edit correspondence, reports, and other documents.
- Coordinate and maintain the flow of information both internally and externally.
Compliance and Safety:
- Ensure compliance with company policies, procedures, and safety regulations.
- Assist in the preparation and maintenance of safety records and documentation.
- Support the implementation of safety programs and initiatives.
**Qualifications**:
- Education and Experience:
- High school diploma or equivalent.
- Proven experience as an administrative assistant or in a relevant administrative role.
- Experience in the construction industry is highly desirable.
**Skills**:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Work Environment
- The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- Physical Requirements
- Ability to sit for extended periods.
- Occasional lifting of office supplies or materials up to 20 pounds.
- Ability to travel to various project sites if required.
**Benefits**:
- Competitive pay.
- 401k plan with company 1% match.
- Paid time off and holidays.
- Professional development opportunities.
Pay: From $22.00 per hour
**Benefits**:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- North Chesterfield, VA 23237 (required)
Ability to Relocate:
- North Chesterfield, VA 23237: Relocate before starting work (preferred)
Work Location: In person
