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Office Administrative Assistant

4 months ago

Vista, United States DYADlaw. P.C. Full time

**Compensation**:
$18 - $22 hourly

**Responsibilities**:

- Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines.
- Prepare, organize, and manage documents including reports, presentations, and client correspondence.
- Facilitate communication across departments to support cross-functional tasks and initiatives.
- Contribute to the enhancement of administrative processes and procedures for increased efficiency.
- Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments.
- Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions.
- Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review.
- Maintain and update case tasks within the case management system, ensuring accuracy and timeliness.
- Perform additional administrative duties as required, including handling immigration-related correspondence.

**Qualifications**:

- An Associate's degree or 1 - 3 years of experience in an administrative, clerical, or similar role, preferably within a legal or professional services environment.
- Strong organizational skills and attention to detail with an ability to manage multiple tasks and deadlines efficiently.
- Excellent communication skills, both written and verbal, and proficiency in using office software and technologies.
- A proactive and adaptable team player with a positive attitude and a willingness to learn and contribute to team success.
- A commitment to upholding the firm's values and mission in supporting immigrant rights and legal services.

**About Company**

DYADlaw, P.C. - a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next team player.
- Are you passionate about immigrant rights?
- Do you want to play a role in changing lives?
- Are you able to work independently and as part of a team?
- Are you detail-oriented?
- Do you enjoy being an integral part of things that make a difference and are important?

This is a position that will allow you to work on many exciting cases with a group of dedicated co-workers who all have the same mission - to help people and change their lives.

Come be a dream maker with us