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Administrative Assistant

1 month ago

California, United States Sierra Management and Technologies, Inc Full time

**The Organization: Sierra Management and Technologies, Inc.**

Sierra is a small, disadvantaged, minority-owned business that values its employees who provide superior services and solutions to our customers. Sierra has a proud history of hiring veterans and encourages those who have served in the armed forces to apply.

Sierra is an honored recipient of the following awards:

- Top Workplaces Regional Award
- HIRE Vets Medallion Award
- VETS Indexes Employer Award

**About the Role**:
The Administrative Assistant reports to the Managing Director and is responsible for supporting the company as an office assistant. The job entails supporting company executives, managing office requirements, coordinating the Bid & Proposal Team, communicating with internal and external stakeholders. A successful applicant will believe strongly in the mission of Sierra Management and Technologies, Inc. and be able to work cooperatively within a team of dedicated staff.
- Provide assistance to Managing Director and other company executives as needed
- Provide assistance with presentations prep work
- Develop and generate reports for the Managing Director
- Coordinate meetings with internal and external stakeholders
- Assist with calendar management
- Assist with internal and client communication
- Expedite turnaround for proposals
- Maintain documents and files appropriately supporting the Directing Manager
- Serve as the front-line contact with individuals arriving or calling the office
- Issue visitor badges and monitor visitor logbook
- Answer the telephone and manage messages
- Manage and maintain the corporate office, including its office supplies
- Receive, sort and distribute daily mail/deliveries
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

**Must have**:

- Proficiency in Microsoft Office Suite and Outlook
- Outstanding customer orientation and service delivery skills
- Exceptional detail orientation and organizational skills
- Strong process orientation and management skills
- Works well under stressful circumstances and sound decision-making skills
- Superior communication skills with customers and internal resources
- Able to prioritize and balance workloads effectively
- Team player, flexible, personable, and able to work with multiple personality types
- Willingness to work on site daily

**EDUCATION**

A high school diploma or GED required. Certifications in the use of computers and Microsoft Office Suite is a plus.

**EXPERIENCE**

At least two (2) years of front desk/receptionist experience. Experience with Microsoft Office Suite and Outlook Tools.

**What to expect in our process**
- Interview with the Hiring Manager
- Reference checks and Degree Verification
- Offer

**We take care of our employees by providing the following perks and benefits**:

- Compressed Work Schedules (CWS), Flexible Work Schedules, and Remote Opportunities (depending on the role)
- Medical, Dental, and Vision insurance
- Flexible Spending Account and Health Savings Account
- Dependent care Flexible Spending Account
- Education reimbursement & personal development stipend
- Short-term disability, Hospital Indemnity, Critical Illness, and Accidental Insurance
- 100% Company-paid Life + AD&D and Long-term disability
- Generous Paid Time Off policy
- Paid Maternity Leave (after 6 months of employment)
- 11 federally recognized holidays
- 401(k) retirement plan with Sierra contribution
- Employee Assistance Program

**Equal Opportunity Statement**

Building an inclusive, high-performing team that is diverse across lines of personal identity is integral to our success and we are proud to be an equal-opportunity employer.

This means we do not discriminate against any job applicant or employee because of their race, ethnicity, color, religion, national origin, sex, disability status, genetics, protected veteran status, gender identity or expression, sexual orientation, age, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment.

**E-Verify Statement**

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you h

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