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Office Assistant

4 months ago

Gilbert, United States Gilbert Public Schools Full time

JobID: 15124

**Position Type**:
Support Staff (Non-Classroom)/Office Assistant - Special Education**Date Posted**:
4/10/2024**Location**:
Gilbert High**Date Available**:
7/22/2024**Closing Date**:
7/22/2024JOB DESCRIPTION BOTTOM RIGHT OF SCREEN
Position Length: 9 Month
Job Grade: 106
Hourly Rate: $15.67 and up depending on experience
Hours Per Day: 5 Per Day

**Fingerprint Clearance Card**:Must have a Level One IVP Fingerprint Clearance Card prior to processing**.** **Please Click Here.**

**Office Assistant
- Special Education**
**JOB DESCRIPTION**
**Gilbert Unified School District**
Purpose Statement:
The job of Office Assistant-Special Education is done for the purpose/s of providing clerical support to special education staff; maintaining IEP files and calendars; preparing reports; assisting the speech pathologist, psychologist, and special education teachers with general office duties.
Essential Functions
- Assists the speech pathologist, for the purpose of typing reports; sending notices of meeting and making reminder calls to parents; preparing materials; and organizing files and filing.
- Completes duties as assigned by the psychologist, special education teachers, and speech pathologists for the purpose of printing quarterly reports; sending for special education records for transfer students and managing the schedule of the Child Study Team.
- Maintains a variety of files, documents and/or records (e.g. reports, logs, databases, agreements, warranty information, permits, etc.) for the purpose of documenting and/or providing reliable information.
- Maintains master calendar for the purpose of ensuring the IEP and MDT campus meetings; sending meeting notices.
- Performs record keeping and clerical functions (e.g. copying, faxing, filing, scheduling, reports, etc.) for the purpose of supporting assigned special education staff.
- Prepares written materials (e.g. standardized correspondence, bulletins, newsletters, etc.) for the purpose of documenting events, providing and/or requesting information.
- Researches discrepancies of information and/or documentation (e.g. Current practices, policies, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
- Responds to inquiries from students, staff, and/or the public for the purpose of providing information and/or directions as requested.
- Supports assigned special education personnel for the purpose of providing assistance with their administrative functions.

Other Functions
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Attends meetings for the purpose of conveying and/or gathering information required to perform functions.
- Maintains inventory of office supplies and materials for the purpose of ensuring the availability as required.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; and working as part of a team.
Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. There is some opportunity to impact the Organization’s services.
Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under a generally hazard free environment.

**Experience**
Job related experience is desired.**Education**
High School diploma or equivalent.
- **Required Testing**
Pre-e