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Event Coordinator

2 months ago

Washington, United States The University Club of Washington, DC Full time

The University Club of Washington, DC stands as a beacon of elegance and tradition in the heart of the nation's capital. Established in 1904, we are a distinguished private social club offering unparalleled dining, networking, and event experiences to our esteemed members. With all meeting spaces located in-house, we pride ourselves on providing a refined and convenient venue for a wide range of events, from intimate gatherings to grand celebrations.

**Position Overview**:
We are seeking a dedicated Events Administrative Assistant to join our team and support the Director of Events and the Food and Beverage department. This role will be instrumental in ensuring the seamless planning and execution of events hosted within our exclusive club facilities, contributing to the exceptional experiences we offer to our members and guests.

**Responsibilities**:

- Collaborate closely with the Director of Events and the Food and Beverage department to coordinate all aspects of in-house events, including room setup, catering arrangements, and audiovisual requirements.
- Manage event calendars, timelines, and schedules to ensure efficient coordination and execution of events, optimizing the use of our meeting spaces.
- Assist in the creation and distribution of event materials, such as invitations, agendas, and signage, adhering to club branding guidelines.
- Handle administrative tasks related to event planning, including maintaining accurate records, processing contracts and invoices, and managing event-related correspondence.
- Provide exceptional customer service to members and guests, addressing inquiries, requests, and concerns promptly and professionally.
- Support on-site event operations, including setup, guest registration, and ensuring all event details are executed flawlessly to exceed expectations.

**Qualifications**:

- Associate degree preferred, with coursework in hospitality, event management, or related field.
- Previous experience in event planning, administrative support, or customer service role required, preferably in a hospitality or club setting.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with a diverse team and interact professionally with members and guests.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and experience with event management software/tools is a plus.
- Positive attitude, proactive approach, and dedication to delivering exceptional service and experiences to our members and guests.

**Benefits**:

- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Retirement savings plan with employer match.
- Paid time off, holidays, and club privileges.
- Professional development opportunities and advancement potential within the club.

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Evenings as needed
- Extended hours
- Holidays
- Weekends as needed

Ability to Relocate:

- Washington, DC 20036: Relocate before starting work (required)

Work Location: In person

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