Special Events Coordinator

3 weeks ago

Washington, United States The Inn at Little Washington Full time
Description

Since 1978 The Inn at Little Washington, located at the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join in out growing team of exceptional people. On-the-job training, advancement potential, flexible schedules, amazing benefits, and competitive pay. Your next career awaits.

Some of our awards include Michelin 3 Stars, Forbes 5 Stars, AAA 5 Diamonds, and Wine Spectator Grand Award. Member of Relais & Chateaux.

Why join our team:

We offer:
  • Health, vision and dental insurance (full time employees)
  • Paid time off (Full time employees)
  • 401(k) retirement plan with match
  • On-the-job training
  • Employee education allowance
  • Advancement potential
  • Flexible schedules
  • Employee appreciation events
  • Complimentary uniforms
  • Delicious "family" meals daily prepared by the chefs
  • Referral bonuses
  • Competitive pay
www.theinnatlittlewashington.com

Summary of Position.

The Event Coordinator is responsible for overseeing tasks related to the event planning process. Their responsibilities include sending promotional materials, event sales, meeting with clients, menu planning, hiring vendors, creating event concepts, ordering supplies and decorations, and working with staff to ensure the completion of a successful event.

Essential Functions:
  • Plan, organize, coordinate, and direct special events.
  • Act as event liaison between the client, vendors, and staff.
  • Responsible for third party management of delivery vehicles, tents, photographers, officiant, and transportation services to ensure seamless presentation and positive experience.
  • Generate all correspondence to clients, including proposal letters, and thank-you letters.
  • Develop concepts and designs, and coordinate invitations, reservations, and direct logistical planning.
  • Maintain records on event activities, progress, status, and post event summary.
  • Attend event to oversee activities and ensure details are handled as planned.
  • Address any issue that may arise and will remain on site after the event is over to ensure proper clean up.
  • Work with and give guidance to staff involved in event planning and execution.
  • Negotiate and contract with vendors for a variety of goods and services related to special event.
  • Monitor delivery of goods and services to ensure contract terms are satisfied.
  • Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination.
  • Develop and control budgets on a program or event basis.
  • Negotiate financial terms and authorize expenditures with oversight from the supervisor.
  • Determine staffing needs for special events. Authorize or secure additional staff as required.
  • Perform other related duties as assigned or requested by clients.
Qualifications

Required
  • Minimum of two-year special event planning or related work experience
  • Warm engaging personality; good people skills.
  • Experience in planning and implementing special events, including strong knowledge in food and beverage.
  • Strong communication skills - written and verbal.
  • Strong negotiation, leadership, and planning skills.
  • Ability to multi-task, remain calm and work under pressure in a fast-paced environment.
  • Strong computer skills and proficiency in word processing, database management, spreadsheet applications, excel and Microsoft word.
  • Attention to details and good problem-solving skills.
  • Extensive experience working with executives, donors, and volunteers, and managing, supervising, and providing orientation to people on events.
  • Strong initiative and customer service orientation; volunteer management skills an asset
  • Strong interpersonal skills and ability to deal with a diverse type of people.
  • Excellent organizational, project management, time management skills and ability to cope with limited resources, seize opportunities and think creatively.
  • Ability to work effectively as part of a team and take initiatives when the need arises.
  • Demonstrated consistent high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet, and ability to maintain confidential information; knowledge of correct protocol for specific situations.
Desirable
  • A hospitality management degree is preferred but not necessary.
  • A degree in marketing, advertising, psychology/sociology or business management or any other relevant field or its equivalent.
PHYSICAL DEMANDS
  • Must be able to lift 30+ lbs.
  • Able to stand, bend and walk for long periods of time.
  • Frequent or occasional need to perform the following physical activities: reaching, bending, pushing, pulling, twisting, lifting and climbing


**The Inn at Little Washington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws**

  • Special Events Coordinator

    1 month ago

    Washington, United States The Inn at Little Washington Full time

    Job DescriptionJob DescriptionDescriptionSince 1978 The Inn at Little Washington, located at the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join in out growing team of exceptional people. On-the-job training, advancement potential, flexible schedules, amazing...

  • Special Events Coordinator

    2 days ago

    Washington, United States The Inn at Little Washington Full time

    Job DescriptionJob DescriptionDescriptionSince 1978 The Inn at Little Washington, located at the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join in out growing team of exceptional people. On-the-job training, advancement potential, flexible schedules, amazing...

  • Special Events Coordinator

    1 day ago

    Washington, United States Smithsonian's National Zoo and Conservation Biology Institute Full time

    Application Deadline: 2 September 2024 Department: Smithsonian American Art Museum Employment Type: Full Time Location: Washington, DC Reporting To: Special Events Coordinator Compensation: $82,763 / year Description: OPEN DATE: August 29, 2024 CLOSING DATE: September 2, 2024 POSITION TYPE: Trust Fund APPOINTMENT TYPE: Indefinite SCHEDULE: Full Time DUTY...

  • Special Events Manager

    1 month ago

    Washington, United States The Inn at Little Washington Full time

    Job DescriptionJob DescriptionCompany DescriptionSince 1978 The Inn at Little Washington, located at the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join in our growing team of exceptional people. On-the-job training, advancement potential, flexible schedules,...

  • Event Coordinator

    2 weeks ago

    Washington, United States Museum of the Bible Full time

    Date: 08/09/2024 Location: WASHINGTON, D.C, Museum of the Bible Job Title: Event Coordinator Employment Status: Full time, Salary exempt, On Site Reports To: Event Manager Position Summary The Event Coordinator will oversee and assist with organization, planning, and coordination of conferences, meetings, seminars and other events at Museum of the...

  • Special Events Administrator

    1 month ago

    Washington, United States Johns Hopkins University Full time

    Johns Hopkins Carey Business School is seeking a Special Events Administrator . This position is responsible for supporting all academic and programmatic events, meetings, academic conferences, special events, and other activities for both internal and external JHU clients at both the Harbor East and DC locations of the Carey Business School. The Special...

  • Event Manager

    8 hours ago

    Washington, United States EO Premier Events LLC Full time $47,000 - $52,000

    We are looking for an organized wedding event manager to assist with the operations, maintenance, and bookings for our venue. In this role, you will be required to create venue marketing packages, secure bookings, manage events and clients, and coordinate the logistics of events. You will also be required to help with the maintenance of the venue.To be a...

  • Special Events Administrator

    1 month ago

    Washington, United States Johns Hopkins University Full time

    Johns Hopkins Carey Business School is seeking a Special Events Administrator. This position is responsible for supporting all academic and programmatic events, meetings, academic conferences, special events, and other activities for both internal and external JHU clients at both the Harbor East and DC locations of the Carey Business School. The Special...

  • Special Events Administrator

    1 month ago

    Washington, United States InsideHigherEd Full time

    Johns Hopkins Carey Business School is seeking a Special Events Administrator. This position is responsible for supporting all academic and programmatic events, meetings, academic conferences, special events, and other activities for both internal and external JHU clients at both the Harbor East and DC locations of the Carey Business School. The Special...

  • Event Coordination Specialist

    1 week ago

    Washington, United States Johns Hopkins University Full time

    Position OverviewJohns Hopkins Carey Business School is in search of an Event Coordination Specialist. This role is pivotal in facilitating all academic and programmatic gatherings, meetings, conferences, and special occasions for both internal and external clients.The Event Coordination Specialist will manage all scheduling and resource allocation through...

  • Event Coordination Manager

    1 week ago

    Washington, Virginia, United States The Inn at Little Washington Full time

    Job OverviewCompany Overview:The Inn at Little Washington, a prestigious establishment nestled in the scenic Blue Ridge mountains, has been celebrated for its exceptional service and exquisite offerings since 1978. We pride ourselves on our remarkable team and are excited to welcome new talent to join us. Our commitment to professional development, flexible...

  • Event Coordination Specialist

    1 week ago

    Washington, United States Convention Industry Council Full time

    Position Overview: The Convention Industry Council is in search of an Event Coordination Specialist. This role is pivotal in facilitating all academic and programmatic gatherings, meetings, conferences, and special occasions for both internal and external stakeholders. Key Responsibilities: Event Management (60%): Ensure that both scheduled and spontaneous...

  • Event Coordinator

    24 hours ago

    Washington, Washington, D.C., United States Blue Drop Full time

    Job DescriptionCompany Overview:Blue Drop, a non-profit affiliate of DC Water, operates HQO Waterside Events, a program that hosts various special events at its headquarters. Our mission is to provide exceptional service and create memorable experiences for our clients and their guests.Job Summary:We are seeking a highly motivated and reliable Event Staff to...

  • Senior Event Operations Manager

    1 week ago

    Washington, Washington, D.C., United States Dynamic Events, Inc. Full time

    Our MissionAt Dynamic Events, Inc., we strive to craft innovative and impactful experiences. As a comprehensive agency, we excel in corporate event and meeting management. With over two decades of expertise, we deliver strategic and tactical solutions for executing in-person, digital, and hybrid events. Our services encompass proactive project oversight,...

  • Event Planning Coordinator

    12 hours ago

    Washington, Washington, D.C., United States CSI DMC Full time

    Job OverviewAt CSI DMC, we specialize in designing and delivering exceptional events and experiences that exceed client expectations. Our team collaborates with clients and partners worldwide to create and execute successful outcomes in virtual, hybrid, and in-person environments.Key Responsibilities:Assist Event Managers in coordinating and executing...

  • Special Events Administrator

    1 month ago

    Washington, United States Johns Hopkins University Full time

    Job Req ID: 114927 Special Events Administrator - DC Johns Hopkins Carey Business School is seeking a . This position is responsible for supporting all academic and programmatic events, meetings, academic conferences, special events, and other activities for both internal and external JHU clients at both the Harbor East and DC locations of the...

  • Special Events Administrator

    2 weeks ago

    Washington, United States Johns Hopkins University Full time

    Job Req ID: 114927 Special Events Administrator - DC Johns Hopkins Carey Business School is seeking a . This position is responsible for supporting all academic and programmatic events, meetings, academic conferences, special events, and other activities for both internal and external JHU clients at both the Harbor East and DC locations of the...

  • Event Coordination Manager

    1 week ago

    Washington, United States American Academy of Child and Adolescent Psychiatry Full time

    POSITION SUMMARY: The American Academy of Child and Adolescent Psychiatry (AACAP) is seeking an experienced Event Coordination Manager to oversee the planning and execution of various educational meetings and conferences aimed at enhancing the knowledge of its members and other healthcare professionals. This role encompasses significant events such as the...

  • Event Coordination Specialist

    1 week ago

    Washington, United States Palmer Legal Staffing Full time

    Position Overview: A prestigious law firm in Washington, D.C. is in search of a Meetings & Events Assistant to support their operations on a temporary-to-permanent basis. Under the supervision of the Director of Training & Events, this role involves coordinating various aspects of the firm's training initiatives, including planning, execution, and management...

  • Event Coordination Specialist

    1 week ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is currently seeking an Event Coordination Specialist for a prominent law firm in Washington, DC. This role presents a distinctive opportunity for a candidate with robust experience in event management within a professional services context, ensuring the flawless execution of the firm's events.Key Responsibilities:Engage with both internal...