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Administrative Assistant/reception

3 months ago

Alexandria, United States Patricks Painting & Home Improvement Full time

**Job Summary**:
**Full Job Description**:
**Pay Rate**: From $19- $21 an hour (Based on level of experience)
- The role is part-time

initially, but theres potential for it to transition into a full-time position.

**Position Type**: Part-time (20-30 hours per week)

**Schedule**: 5 days per week (approx. 4-6 hours per day), with core hours on Mondays,

Wednesdays, and Fridays starting at 9 AM

**Tasks/Duties**:
**1. Customer Communication Management**:
vendors.
- Manage customer interactions efficiently and professionally.
- Handle inquiries promptly and accurately.

organization.

**2. Calendar Management**:

- Schedule estimates according to Sales Person’s calendars.
- Ensure efficient utilization of time and resources.

**3. Payment Processing**:

- Input payments received via checks and credit cards into the system.
- Send out payment receipts daily.

**4. Financial Record Keeping**:

- Upload receipts into Dext and maintain organized filing systems.

**5. Inventory Management**:

- Order employee attire and maintain inventory.
- Monitor office supplies and order new stationery, furniture, etc. as needed.

**6. Errand Running**:

- Run occasional errands as required to support organizational operations.

**7. Insurance Management**:
needed.
- Manage renewals of COIs for subcontractors and update information in the

system.
- Ensure subcontractors information and insurance are up to date.

**Experience and Skills Required**:

- Tech and internet savvy.
- Detail-oriented with a high level of accuracy.
- Possesses a great attitude and demonstrates exceptional customer service skills.
- Proactive and able to anticipate needs.
- Competent with Microsoft Office and Google Suite.
- Experience with QuickBooks Online is a plus.

**Benefits**:

- Paid Time Off
- 6 Paid Holidays annually

This role requires someone who can effectively manage various administrative tasks,

communicate professionally with clients and team members, and maintain organized

and possess strong interpersonal skills.

**Job Type**: Part-time

Pay: $19.00 - $21.00 per hour

Expected hours: 25 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Vision insurance

Schedule:

- 4 hour shift

Ability to Relocate:

- Alexandria, VA 22306: Relocate before starting work (required)

Work Location: In person