Administrative Assistant/office Assistant

4 weeks ago


Sugar Land, United States Proline Energy Resources Inc Full time

Proline Energy Resources Inc is an Independent Oil and Gas Operating Company, and its affiliates are privately held oil and gas entities based in the Greater Houston Area, Texas. Our primary focus is to develop and produce onshore mature conventional, and unconventional natural gas resources in East Texas, South Texas, and Onshore Gulf Coast.

**Proline Energy Resources Inc** **is hiring for an Administrative Assistant. The job duties will include**:
**RECEPTIONIST**
- Attend to all guests and visitors and offer drinks, coffee, and snacks while they wait for staff at the front office
- Pick up phone calls
- Take messages for staff and pass them on as appropriate
- Make calls to appropriate vendors, contractors, or companies for needed repairs, and work to be completed on behalf of the company on-site or offsite as instructed
- communicate back progress to assigning staff

**OWNER’S RELATION**
- Owner’s Relation - all owner’s related tasks as assigned.

**OFFICE MANAGEMENT**
- Keep conference room clean at all times - floor, table, chairs, doors, TV, screens as needed
- Make list of all needed items weekly or as needed and communicate the need as instructed or order items needed as instructed
- Order office supplies including meals as instructed

**ADMINISTRATIVE MANAGEMENT**
- Plan trips, arrange for meetings, etc for staff as assigned and communicate back to assigning staff
- Receipt and completion of all tasks as assigned
- communicate to each staff, the progress on work assigned and any accommodation you may need to complete your tasks
- Fill out expense form for all company-related trips and expenses and pass on to the appropriate party for reimbursement
- Perform all other clerical and administrative staff as needed or instructed
- Help Staff or contractors with tasks as assigned. Tasks will vary depending on department and task
- Receipt and completion of all tasks as assigned
- communicate to each staff, the progress on work assigned and any accommodation you may need to complete your tasks

**BACKUP/SECONDARY TASKS**

**OFFICE MANAGEMENT**
- Clean out, stock and arrange all coffee makers, toasters, microwave, dishwasher, ice maker, snack area, sink, fridge, trash cans (replace with bags), inside of kitchen cabinets and the office supply cabinet, and mail room, storage room as needed

**ADMINISTRATIVE MANAGEMENT**
- Pick up and drop off mail
- to and from the office/Postal offices
- All Proline mail facilities.
- Sort mail and prepare mail (collate, open, distribute as appropriate, stamp and mail
- Scan documents and file appropriately and as instructed

**ADDITIONAL REQUIREMENTS**
- Ability to drive company vehicle and truck
- Ability to lift 50 - 70lbs
- Great phone mannerisms and communication

**WORKING HOURS**
- Mon to Thu: 11a.m. - 3.30 p.m.
- Fri: 11 a.m. - 1 p.m.

Proline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

**Job Types**: Part-time, Contract

Pay: $12.00 - $15.00 per hour

Expected hours: 20 per week

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person



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