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Bilingual Administrative Assistant
4 weeks ago
HOURS: 6AM-3PM
Job Summary:
The Branch Administrator facilitates efficient operation of the assigned location by performing various clerical and administrative tasks.
Duties/Responsibilities:
· Answers and transfers phone calls, screening when necessary
· Greet and assist visitors
· Assist walk-in applicants
· Assist employees with timekeeping and job costing systems
· Assist HR with onboarding when necessary
· Review time sheets of hourly employees
· Review work order tickets that are pending approval
· Branch invoicing
· Approve purchase orders
· Welcomes and directs visitors and clients.
· Prepares written summaries of data when needed.
· Responds to and resolves administrative inquiries and questions.
· Maintains branch supplies and coordinates maintenance of office equipment.
· Building maintenance
· Communicates with clients on billing needs
· Performs other related duties as assigned
Required Skills/Abilities:
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Proficient in Microsoft Office Suite or related software.
· Excellent organizational skills and attention to detail.
· Basic understanding of clerical procedures and systems such as recordkeeping and filing.
· Ability to work independently.
· Spanish Speaking is a must
Preferred
Licensed Notary Public
Reliable transportation
Travel required 10%
Education and Experience:
· Three to five years of experience in an administrative role.
Physical Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
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