Office Assistant/receptionist

4 weeks ago

New York, United States Cozen O'Conner Full time

Cozen O’Connor, ranked among the top 100 law firms in the country and named to _Newsweek’s_ list of America’s Most Loved Workplaces, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Office Assistant/Receptionist in New York.

Job Duties and Responsibilities:

- Answer incoming calls, transfer and/or take messages
- Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
- Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
- Ordering of all catering requests for meetings on behalf of all departments
- Organizing events for the office (birthdays, happy hours, etc.) and working alongside Office Services
- Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence, submitting vendor invoices and expense reports through Chrome River
- Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
- Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
- Be willing and able to assist reception at our 100 Park midtown conference center in the event emergency backup coverage is needed or if assistance is needed for an even
- Other administrative projects as assigned

Qualifications and Requirements:

- Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
- Strong organizational skills and commitment client service, teamwork, and continuous improvement
- Highly effective written and verbal communication skills
- Ability to work well with all levels of firm employees, clients, visitors and vendors
- Attention to detail in all interactions and work product
- Ability to handle large volume of requests daily
- Excellent reading comprehension and proofreading skills
- Able to work overtime as needed
- High school diploma required, college degree preferred

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

**Primary Location**: US-NY-New York

**Work Locations**: New York City 3 WTC 175 Greenwich Street, 55th Floor New York 10007

**Job**: Staff

**Organization**: Administration 30

**Schedule**: Regular

**Shift**: Experienced

**Job Type**: Full-time

Day Job

**Job Posting**: Apr 24, 2024, 9:44:34 AM

  • Office Assistant/Receptionist

    2 weeks ago

    New York, United States Jun Wang & Associates, P. C. Full time

    Job DescriptionJob DescriptionBilingual Receptionist/Office AssistantJun Wang & Associates, P.C. is a New York based law firm delivering a full range of legal services. Since the firm’s inception, Jun Wang & Associates has distinguished itself by creating a practice focused on complex, sophisticated transactional work. Our firm provides practical legal...

  • Receptionist/Office Assistant

    1 week ago

    New York, United States Friedman Vartolo LLP Full time

    Job DescriptionJob Description The CompanyFriedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 200+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a...

  • Office Assistant and Receptionist

    14 hours ago

    New York, United States IA Ventures Full time

    Our boutique venture capital firm is seeking a full-time Office Assistant and Receptionist to run our Flatiron office location. The ideal candidate will be proactive, detail oriented, and meticulously dedicated to the appearance and experience of the office. This is a unique opportunity to create an elevated work environment, with input into everything from...

  • Office Assistant and Receptionist

    1 day ago

    New York, United States IA Ventures Full time

    Our boutique venture capital firm is seeking a full-time Office Assistant and Receptionist to run our Flatiron office location. The ideal candidate will be proactive, detail oriented, and meticulously dedicated to the appearance and experience of the office. This is a unique opportunity to create an elevated work environment, with input into everything from...

  • Office Assistant and Receptionist

    21 hours ago

    New York, United States IA Ventures Full time

    Our boutique venture capital firm is seeking a full-time Office Assistant and Receptionist to run our Flatiron office location. The ideal candidate will be proactive, detail oriented, and meticulously dedicated to the appearance and experience of the office. This is a unique opportunity to create an elevated work environment, with input into everything from...

  • HR Assistant/Receptionist

    2 weeks ago

    New York, New York, United States Roman E & G Corp. Full time

    Welcome to the Latest Job Vacancies Site 2024 and at this time we would like to inform you of the Latest Job Vacancies from the Roman E & G Corp. with the position of HR Assistant/Receptionist - Roman E & G Corp. which was opened this. If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every...

  • Seasonal Receptionist-admissions Assistant

    1 month ago

    New York, United States Trinity School Full time

    Trinity School, a co-educational, K-12 institution located on the Upper West Side of Manhattan, seeks a Receptionist-Admissions Assistant in the Admissions Office beginning on August 21, 2024. Trinity has two Admissions Offices: an office for Lower School Admissions (grades K-4) and an office for Middle School/Upper School Admissions (grades 5-12). The...

  • Medical Assistant/Receptionist

    1 month ago

    New York, United States Allied Digestive Health Full time

    Job DescriptionJob DescriptionAllied Digestive Health is one of the largest integrated networks of gastroenterology care centers in the nation with over 200 providers and 60 locations throughout New Jersey and New York. As a fast-growing physician-led organization, our dynamic structure encourages physician input and decision-making, while simultaneously...

  • Receptionist / Administrative Assistant

    1 month ago

    New York, United States Muriel Siebert & Co Inc Full time

    **Benefits**: - 401(k) matching - Competitive salary - Health insurance - Paid time off **Job Description - Administrative Assistant / Receptionist** **Join an Elite Team - Be the Face of Excitement at Muriel Siebert & Co Inc** **Muriel Siebert & Co**., Inc, a well-established Financial Services Company in the heart of the World Financial Center in New...

  • Administrative Assistant

    2 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of...

  • Administrative Assistant

    2 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals. Responsibilities: Supporting a Credit Team...

  • Administrative Assistant

    6 days ago

    New York, United States The Execu|Search Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals. Responsibilities: Supporting a Credit Team...

  • Administrative Assistant

    2 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of...

  • Administrative Assistant

    2 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of...

  • Administrative Assistant/receptionist

    2 days ago

    New York, United States Tech Connected Full time

    **Job Location**: New York City **Position**: Administrative Assistant/Receptionist **About the Role**: We're looking for a highly organized and personable individual to join our team as an Administrative Assistant/Receptionist. In this combined role, you'll be the first point of contact for visitors and callers while also providing comprehensive...

  • Temporary Receptionist/Office Coordinator

    2 weeks ago

    New York, United States Frazer Jones Full time

    Our client is a financial services organization that is dynamic and growing. They are currently looking for a Temporary Office Coordinator to work with their team. The role requires you to work on-site for four days a week and remotely for one day. As an Office Coordinator, you will be responsible for providing administrative support to C-Suite Executives,...

  • Medical Receptionist/Administrative Assistant

    4 weeks ago

    New York, United States Gervaise L Gerstner MD PC Full time

    Job DescriptionJob DescriptionThe PracticeGervaise Gerstner M.D. P.C. is an internationally-recognized Dermatology Practice. Dr. Gervaise Gerstner is one of the most respected and sought after physicians in New York City. A board certified dermatologist for over 19 years, Dr. Gerstner is acclaimed worldwide for her pioneering expertise with Fraxel laser...

  • Receptionist/Office Clerk

    4 weeks ago

    New York, United States Goldberg & Associates Immigration Solutions Full time

    Job DescriptionJob DescriptionSince 2006, Goldberg and Associates have built a steadfast reputation of success in immigration law. We are growing and are looking for a RECEPTIONIST/OFFICE CLERK to join our team.Reporting to the COO and onsite Legal Program Manager, the Receptionist will support the clerical functions of the office in the Bronx,NY office....

  • Receptionist

    1 week ago

    New York, United States Planet Professional Full time

    Receptionist Contract to hire for the right person Onsite, 5 days Must have: 1+ years experience in Receptionist or Admin role in corporate, professional company MS Office (Outlook and Word) Willingness to sit at front desk Comfort with greeting guests Comfort with answering phones Company Description: We are a small professional services/employee focused...

  • Office Manager/Receptionist

    3 days ago

    New York, United States HLTH, Inc. Full time

    Job DescriptionJob DescriptionAbout UsAt HLTH, we're not just about healthcare; we're about sparking a health revolution. We're setting the stage for the next decade of healthcare innovation by connecting the healthcare ecosystem and fostering dynamic community interactions through three annual events (HLTH, HLTH Europe and ViVE), the HLTH...