Administrative Assistant/receptionist

2 weeks ago

New York, United States Tech Connected Full time

**Job Location**: New York City

**Position**: Administrative Assistant/Receptionist

**About the Role**:
We're looking for a highly organized and personable individual to join our team as an Administrative Assistant/Receptionist. In this combined role, you'll be the first point of contact for visitors and callers while also providing comprehensive administrative support to ensure smooth office operations.

**Key Responsibilities**:

- **Reception Duties**: Greet visitors warmly and assist them with their inquiries. Answer incoming calls, route them to the appropriate person or department, and take messages as necessary.
- **Office Management**: Maintain a clean and organized reception area, including managing office supplies, scheduling maintenance, and ensuring the workspace is tidy and welcoming.
- **Administrative Support**: Assist with various administrative tasks such as filing, data entry, and managing correspondence. Prepare documents, reports, and presentations as needed.
- **Scheduling**: Coordinate meetings, appointments, and travel arrangements for team members. Maintain calendars, send meeting invitations, and ensure all necessary arrangements are made.
- **Customer Service**: Provide excellent customer service to clients and staff, addressing their needs and resolving issues promptly and professionally.
- **Document Management**: Organize and maintain electronic and paper files, ensuring they are up-to-date and easily accessible. Assist with record-keeping and archiving documents as required.
- **Mail Handling**: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and shipments, ensuring timely and accurate delivery.

**Requirements**:

- **Professional Demeanor**: You present a professional and friendly attitude, creating a positive first impression for visitors and callers.
- **Organizational Skills**: Strong organizational abilities are essential for managing multiple tasks and priorities effectively. You can maintain order and efficiency in a busy office environment.
- **Communication Skills**: Excellent communication skills, both verbal and written, are necessary for interacting with colleagues, clients, and visitors.
- **Attention to Detail**: You have a keen eye for detail and ensure accuracy in all aspects of your work, from data entry to document preparation.
- **Multitasking Ability**: You can handle a variety of tasks simultaneously and manage time effectively to meet deadlines.

**Why Join Us**:
As a member of our team, you'll have the opportunity to work in a dynamic and supportive environment where your contributions are valued. We offer competitive compensation, opportunities for growth and development, and a positive work culture that promotes teamwork and collaboration.

**Ready to Apply?**

Pay: $19.00 - $23.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Ability to Commute:

- New York, NY 10012 (preferred)

Work Location: In person

  • Administrative Assistant

    4 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals. Responsibilities: Supporting a Credit Team...

  • Administrative Assistant

    4 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of...

  • Administrative Assistant

    4 weeks ago

    New York, United States Tandym Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of...

  • Administrative Assistant

    3 weeks ago

    New York, United States The Execu|Search Group Full time

    A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals. Responsibilities: Supporting a Credit Team...

  • Medical Receptionist/Administrative Assistant

    1 month ago

    New York, United States Gervaise L Gerstner MD PC Full time

    Job DescriptionJob DescriptionThe PracticeGervaise Gerstner M.D. P.C. is an internationally-recognized Dermatology Practice. Dr. Gervaise Gerstner is one of the most respected and sought after physicians in New York City. A board certified dermatologist for over 19 years, Dr. Gerstner is acclaimed worldwide for her pioneering expertise with Fraxel laser...

  • Receptionist/Administrative Assistant

    5 days ago

    New York, United States Shivers & Associates, LLC Full time

    Job DescriptionJob DescriptionWe are seeking a Receptionist/Administrative Assistant to join our boutique law firm that specializes in Landlord & Tenant litigation. The position entails both clerical and administrative functions.Responsibilities:Draft correspondences to clientsDraft and prepare daily court calendarsGreet and assist onsite guestsAnswer...

  • Receptionist / Administrative Assistant

    5 days ago

    New York, United States Muriel Siebert & Co Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryHealth insurancePaid time offJob Description Administrative Assistant / ReceptionistJoin an Elite Team - Be the Face of Excitement at Muriel Siebert & Co IncMuriel Siebert & Co., Inc, a well-established Financial Services Company in the heart of the World Financial Center in New York...

  • Receptionist/Administrative Assistant

    6 days ago

    New York, New York, United States teamworkonline Full time

    OverviewThe Receptionist/Administrative Assistant will be responsible for providing a broad variety of administrative tasks that facilitate the Executive Vice President and senior leadership team to effectively lead the department and organization, including special projects with a high-level of confidentiality and discretion. This role will pay a salary of...

  • Receptionist/Administrative Assistant

    6 days ago

    New York, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.OverviewThe Receptionist/Administrative Assistant will be responsible for providing a broad variety of administrative tasks that facilitate the Executive Vice President and senior leadership...

  • Receptionist/administrative Assistant

    6 hours ago

    New York, United States NUSHSKINCARE Full time

    Overview: We are seeking a reliable and organized Receptionist/Administrative Assistant to join our team. As the first point of contact for our office, you will play a crucial role in providing excellent customer service and ensuring smooth daily operations. This is a full-time position with opportunities for growth and development. **Duties**: - Greet and...

  • Administrative Assistant/receptionist

    6 days ago

    New Orleans, United States Aquirity Full time

    **Job Title: Administrative Assistant/Receptionist** **Company: A-Quirity** **Location: New Orleans, LA** **About A-Quirity**: A-Quirity, located in the vibrant city of New Orleans, is a premier interior design company known for our creativity and commitment to excellence. We're currently seeking a highly organized and customer-focused individual to join...

  • Receptionist/Administrative Assistant

    5 days ago

    New York, United States teamworkonline Full time

    OverviewThe Receptionist/Administrative Assistant will be responsible for providing a broad variety of administrative tasks that facilitate the Executive Vice President and senior leadership team to effectively lead the department and organization, including special projects with a high-level of confidentiality and discretion.     This role will pay a...

  • Administrative Assistant

    6 days ago

    New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...

  • Receptionist/Administrative Assistant

    6 days ago

    New York, United States Oakview Group Full time

    Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals,...

  • Administrative Assistant

    1 month ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    1 month ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    2 months ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Summer Receptionist/Administrative Assistant

    7 days ago

    New York, United States Milstein Properties Full time

    Job DescriptionJob DescriptionJob Summary:Prominent luxury property management office is seeking temporary summer assistance in their front office. Office hours are Monday – Friday 9:00am – 5:00pm; this is an on-site role in the Battery Park City area.Job Specific Responsibilities and Duties:  Act as main front desk receptionist; answering calls,...

  • Administrative Assistant

    1 month ago

    New York, United States East Harlem Council for Human Services, Inc. Full time

    **RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...

  • Administrative Assistant

    3 days ago

    New York, United States IndoMinds Solutions Full time

    Job Category: Administrative Job Title: Administrative Assistant Duties: This role is to provide administrative support senior members of Client Transformation in New York. This is a fast-paced area of the business which requires the ability to work independently as well as part of a collaborative team and the foresight to escalate issues when...