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Finance Associate

4 months ago

Austin, United States University of Texas at Austin Full time

Job Posting Title:
Finance Associate
- Hiring Department:
University Development Office
- Position Open To:
All Applicants
- Weekly Scheduled Hours:
40
- FLSA Status:
Non-Exempt
- Earliest Start Date:
May 16, 2024
- Position Duration:
Expected to Continue
- **Location**:
AUSTIN, TX
- Job Details:
Purpose

The Finance Associate will serve as a member of the University Development Office Finance Team providing excellent customer service to our TEXAS DEVELOPMENT and campus community. The Finance Associate, under supervision of the Assistant Director of Finance or other appropriate member of the Finance Team, will provide services involving, but not limited to electronic voucher processing, account recording, and reconciliations and general administrative duties as assigned. The Finance Associate will be a member of a dynamic team that serves the accounting, budgeting, travel and facilities needs of our varied and professional organization.

**Responsibilities**:
- Create payment documents in the DEFINE system, including VP1, VP2, VP7, VPE, VT5 and VT6 documents, wire transfers, as well as other financial and accounting documents, while maintaining compliance with UDO, UT and state regulations and ensuring payments are made in a timely manner. This includes collection of necessary documentation. Process PO change orders when needed.- Prepare and create documents as they pertain to Travel and Entertainment expenses in the Request form System.-
- Assist the Finance Team with locating, investigating, researching and resolving challenges as they arise that pertain to UDO finance related matters.- Provide high-level customer service to our internal UDO Customers, the TEXAS DEVELOPMENT community, the University community and our external constituents.- Be able to accurately and efficiently process high volumes of documents with tight deadlines.- Additional duties as assigned to benefit UDO and the Finance Team.

Required Qualifications- Bachelor's degree with one or more years of experience in a similar capacity.- Professional demeanor, excellent customer services abilities, effective communication skills, collaborative outlook, and initiative.- Relevant education and experience may be substituted as appropriate._

Preferred Qualifications- Demonstrated experience with the University of Texas financial systems and accounting procedures.- Experience with travel, entertaining and other types of invoices and vouchers processes.- Knowledgeable of the University’s procurement, payment, and audit processes. Proficiency in Excel, PointPlus, FRMS, DEFINE, and the Req System.

Salary Range

$50,000

Required Materials- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
- Employment Eligibility:

- Retirement Plan Eligibility:

- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
- Equal Opportunity Employer:
The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
- Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
- Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
- E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E