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Administrative Assistant

4 months ago

Temple, United States Prime Controls Full time

**Introducing Prime Controls**

Established in 1991, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of over 750 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.

**What You Will Do**

As an Administrative Assistant you'll be instrumental in executing a diverse range of clerical duties and technical tasks, all the while providing invaluable support to the Temple office.

**A Typical Day at Prime Controls**
- **_ Office Management and Maintenance_**:

- Ensure the office appearance is maintained to high standards.
- Manage and coordinate the maintenance of office supplies.
- Organize and maintain various filing systems and service logs.
- **_ Communication and Correspondence_**:

- Handle the preparation and distribution of outgoing and incoming mail, including shipping and receiving packages.
- Process various types of correspondence, including letters, forms, reports, and documents.
- Assist in keeping customers and vendors informed with changes and status updates.
- **_ Equipment and Technology Management_**:

- Issue and manage returns of equipment for both new hires and terminated employees, such as access cards, cell phones, and laptops.
- Assist with the tracking and calibration of tools (e.g., PIC’s keys, gas monitors).
- Manage onsite badging issues and coordinate guest badges.
- Support IT in resolving technology-related issues.
- **_ Travel and Expense Management_**:

- Organize travel arrangements, including hotel bookings and flight reservations.
- Assist with the preparation and submission of expense reports.
- ** Project and Administrative Support**:

- Update project trackers and schedules.
- Print and bind necessary files.
- Assist with the preparation of submittals and onboarding of new employees.
- Create service reports in Excel and run labor reports from hh2.
- Assist with creating and tracking Safety Improvement Plan Programs (SIPP's).
- Set up necessary accounts for onsite work (e.g., VEO, Procore).
- **_ Warehouse and Material Management:_**
- Organize the warehouse and track materials received.
- Manage and coordinate any onsite badging issues for personnel.

**What You Will Bring**

**_The Basic_**
- 3 years' experience in office administration or a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite, especially Outlook and Excel.
- Ability to manage multiple tasks and projects simultaneously.
- Detail-oriented with a problem-solving attitude.

**What We Offer**:
Full-time employees enjoy a great benefits package including, but not limited to:

- Health, Dental, and Vision coverage
- Flexible Spending Account(s)
- Generous PTO
- Numerous culture events
- 401k matching and more
- Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer._

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