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Office Administrator

1 month ago

Normal, United States Illinois State University Full time

**Job no**: 518895
- **Work type**: On Campus
- **Location**: Normal, Illinois
- **Title**: Office Administrator
**Division Name**: Academic Affairs
**Department**: Economics

**Job Summary**:
This position manages the main office of the Department of Economics, is responsible for all budgetary and accounting issues within the department, and supports the Department Chairperson with the department operations.

**Additional Information**:

- The Department of Economics has built a strong reputation for scholarly work, with faculty members undertaking empirical research in their respective fields of expertise: labor economics, macroeconomics, industrial organization, economic development, applied econometrics, health economics, economics of education, international trade, and financial economics.
- The Department offers B.A./B.S. degrees in two sequences (General Economics and Managerial Economics) and one minor in the discipline. The Department offers STEM-designated M.A./M.S. in Applied Economics degree, with five sequences: a general sequence that trains students in quantitative and applied economic skills across different fields (i.e., economic development, health economics, international economics, labor economics, public finance) and four specialized sequences in applied economics (Electricity, Natural Gas, and Telecommunications Economics; Applied Community and Economic Development; Financial Economics; Quantitative Economics).
- The Department has approximately 90 undergraduate students, 40 graduate students, nine tenure-track, and four non-tenure-track faculty members.
- The Department hosts the Institute for Regulatory Policy Studies (IRPS), which functions administratively under an Executive Director who oversees a Director of Outreach and a Director of Research. The Department is also a co-sponsor of the Stevenson Center for Community and Economic Development, which provides internships and assistantships for students in the Applied Community and Economic Development sequence.- University Benefit Highlights:
- Health, dental, vision, and life insurance
- Retirement and supplemental retirement
- Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid vacation and sick time-
**Salary Rate / Pay Rate**:
$23.50 - $25.36 per hour

**Required Qualifications**:
1. High school diploma or equivalent.
2. Any one of the following from the categories below:
A. Four (4) years (48 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices, and procedures of the unit is central to the performance of the duties.
B. Two (2) years (24 months) of work experience comparable to the fourth level of this series. This includes work such as performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.

**Preferred Qualifications**:
1. Bachelor's degree.
2. Ability to work relatively independently (with mínimal consultation or supervision) and take initiative when supervisors are not present.
3. Ability to prioritize and accomplish objectives while managing frequent interruptions and changing priorities.
4. Excellent working knowledge of current ISU Human Resources processes, Purchasing, and Comptrollers policies and procedures.
5. Knowledge of the Colleague, Cognos, Payment Net, Agresso, and Foundation’s ONE software.

**Work Hours**:
8:00am to 4:30pm, Monday through Friday. Occasional work outside of these hours may be required due to department events (anticipate no more than four events in a year).

**Functional Expectations**:
Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

**Proposed Starting Date**:
August 2024

**Required Applicant Documents**:
Cover Letter (maximum of two pages explaining how your work experience and qualifications relate to this role)
Reference List including three contacts

**Optional Applicant Documents**:
Transcripts (see Special Instructions to Applicant section for additional options)
Certification of Retirement Annuity

**Special Instructions for Applicants**:
Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State Univer

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