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Administrative Assistant

2 months ago

New York, United States Stockwell Reserve Full time

**Stockwell Reserve**

At Stockwell, we have a vision to be the curator and cultivator of the finest artisanal distilleries and brands. We support our portfolio distilleries with investment capital and industry expertise to expand their markets, innovate new products and scale their business. Our team operates on a shared services model with sales professionals actively developing brands in key markets and supported by industry experienced marketing, operations and financial managers.

**Administrative Assistant**

The Administrative Assistant reports to the President and is responsible for supporting the executive team with general office responsibilities, schedule coordination and travel planning. This role is based at our corporate headquarters located at 810 7th Avenue, New York, NY 10019.

**Primary Duties & Responsibilities**
- Coordinates inbound and outbound mail, voice and digital communication
- Assists in establishing and maintaining physical and digital filing systems
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments for President
- Prepares agendas and schedules for meetings
- Assist executive team with presentation materials
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Under direction of President, prepares and posts approved jobs and coordinates hiring process steps
- Assists Controller with new employee onboarding
- Performs other related duties as necessary or assigned

**Knowledge, Skills & Attributes**:

- Associate degree in related field required, bachelor’s degree preferred
- 3+ years of experience in an administrative role
- Knowledgeable of basic employee hiring and onboarding processes
- Familiar with QuickBooks Online accounts payable functionality
- Ability to prepare PowerPoint presentations
- Written skills consistent with professional business communications
- Excellent interpersonal and customer service skills
- Propensity to anticipate, organize and prioritize tasks
- Continuous learning and sharing mindset
- Linear thinker with attention to detail
- High pace and sense of urgency

Pay: $55,000.00 - $65,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrate Assistance: 3 years (required)

Ability to Commute:

- New York, NY 10019 (required)

Work Location: In person