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Administrative Assistant

1 month ago

New York, United States Winston Resources LLC Full time

Temp opportunity with the possibility of becoming permanent.

On-site, with a chance of hybrid.

$30-$33/hourly



Under general supervision, the Administrative Assistant provides a wide range of administrative support to The fundraising programs team. Major responsibilities include but are not limited to, general administrative support, assisting with mailings and data management, scanning checks, becoming familiar with CRM, and entering pledges, entering requisitions, document preparation, scheduling, and participating in departmental projects. In addition, the Administrative Assistant is responsible for resolving basic administrative problems and questions that relate to the department or division and identifying a course of action.The Administrative Assistant is responsible for ensuring that all administrative tasks are completed in a manner that ensures the efficient operation of the event department.


Administrative Support

• Performs administrative activities to maintain the smooth operation of the team

• Provides general support to team where needed

• Assists and resolves routine inquiries and fulfills requests

• Independently drafts emails or correspondence to routine written or oral inquiries, to be reviewed by supervisor

• Submit requisitions and contracts as needed, follow up with procurement/vendors to make sure they are paid on time

• Arrange Society Administrative Board meeting powerpoints, talking points, and agenda items to be reviewed by Supervisor

• Attending Society meetings, during regular hours, and rarely outside of work hours, and assisting on site as needed



Coordination & Scheduling

• Schedules appointments and meetings, as requested



Document Preparation

• Prepares/produces documents including memos, reports and presentations as requested

• Proofreads all documents; ensures proper use of spelling, grammar, and consistency of information

• Prepares and distributes agendas, announcements, and related materials for various events related meetings

• Develops format for presentations and organization charts using appropriate office software


Data Management

• Familiar with mail merges, assists to sort data for each project, print letters and envelopes

• Familiar with excel. Inputs and updates data into spreadsheets and databases for assigned reports

• Prepares reports including summaries and monthly analysis as specified by manager

• Become familiar with CRM (submit service requests, enter pledges, etc.)

• Assisting with mailings by helping to physically stuff envelopes and mail letters


Project Management

• Assists with department’s/division’s projects/events as requested. These projects are typically completed in a short time frame and have established practices on how to complete