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Administrative Assistant

4 months ago

Washington, United States AMEWAS, Inc. Full time

AMEWAS is celebrating over 40 years of excellence in providing quality products, services and solutions to the Department of Defense (DoD), specializing in the scientific, engineering, and testing of the full spectrum of weapons development. We are headquartered in California, Maryland and operate satellite offices in Orlando, Florida and San Diego, California.

At AMEWAS, you will find a diverse team of professionals that work to make a true difference in the operational support of our nation's warfighters. Our employees achieve success through continuous learning and high performance, and are consistently recognized by their customers and their peers.

If you are ready to challenge yourself to do more, join our team today

**The Position**:
AMEWAS is seeking a highly motivated and talented Administrative Assistant (N64)-Junior to support Advanced Aircraft Research, Development, Test & Evaluation. This position is not eligible for remote work; on-site support is required.

**About the location**:
A typical day as an Administrative Assistant (N64) may include:

- Assists the Administrative Officer with daily operations of the front office
- Provides comprehensive administrative support to the Director of Navy Innovation, Technology Requirements and Test/Evaluation (OPNAV N94)
- Manages travel budgets
- Acts as a liaison for personnel awards, schedules and provides visitor support
- Ensures efficient office operations
- Coordinates/tracks internal and external taskers using various software tools
- Monitors responses, facilitates services and ensures timely communication of information
- Plans and coordinates the OPNAV N94 travel budget
- Collaborates with various branches to meet their travel requirements efficiently
- Acts as a liaison between branch heads and the N9 Front Office
- Submits, monitors, tracks and receives personnel awards/decorations in a timely manner
- Serves as an alternate scheduler for the Senior Executive
- Manages, coordinates and facilitates the Senior Executive's schedule/calendar
- Serves as the primary point of contact for conference room calendar reservations

**Must-haves**:

- HS Diploma or equivalent
- 2 years of relevant work experience
- Experience in administrative support roles
- Proficiency in using task management software
- Experience using office productivity tools
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- The ability to manage multiple tasks and priorities effectively
- Knowledge of travel budgeting and coordination
- Experience in managing schedules and calendars for Senior Executives
- The ability to maintain a DoD Secret Security Clearance-Secret Clearance required to start

**Desired Skills**:

- Familiarity with processes for handling personnel awards/decorations
- Familiarity with the Pentagon

**Skills Crucial to Success at AMEWAS**:
**Physical Environment and Working Conditions**:
The physical environment requires the employee to work in an office, sitting in a cubicle or at a desk, looking at a computer for most of the workday. Work is physically comfortable. The employee has discretion about sitting, walking, standing, etc.

The employee may be required to travel short distances to offices/conference rooms and buildings on site. In some occasions, the employee may be required to report to offices or buildings near the work site. Overnight travel will be required.

The physical environment requires the employee to stand, walk and/or move throughout the workday, often bending over and lifting items up to approximately 50 lbs.

**Refer a Friend**:
If you know someone who may be interested in this position, please share this posting. We are a growing team and there may be more opportunities like this one at AMEWAS

**Our Excellent Benefits and Perks**:
Staying connected to our core values sets us apart from our competition AMEWAS recognizes and rewards performance, dedication, and creativity. We are committed to investing in our employees and their future by providing them with competitive compensation, creative work teams, and the opportunity to grow in their career. We also provide a robust benefits package, including:

- Medical, dental, vision, 401(k), Life/AD&D/STD/LTD insurance
- Paid vacation, holiday and sick leave
- Generous tuition and training assistance program
- Relocation assistance
- Sign-on bonuses
- Employee longevity recognition
- Community involvement and outreach
- Team building events
- Recognition program
- Wellness program
- Employee Assistance Program (EAP)
- Mobile service discount
- Fitness reimbursement program

AMEWAS is proud to be an Equal Opportunity Employer and shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, c