Administrative Assistant

2 weeks ago

San Diego, United States Soluna Wellness Full time

**About us**

Soluna Wellness is in search of an Assistant Administrator for its Mental Health Adult Day Program in Hillcrest, San Diego, California. As an Assistant Administrator, you'll be coordinating all operations and activities of the primarily the Administrator and secondly the facility, including staff supervision, acting as agency/community liaison, and directing client programming and family support.

Soluna Wellness is a small company whose owners actively participate as the Administrators of the business. We are founded on the pillars of community, culture, creativity, and mind-body connection. We express appreciation for our employees by offering competitive salaries, medical benefits (after 3 month probation period), professional training, and flexibility for personal growth and time-off requests. In return, we expect from our employees integrity, professionalism, and compassion in their service. Soluna Wellness is revolutionizing the way mental health care works, and we are looking for someone who is as passionate about mental health as we are.

**Essential Duties and Responsibilities**:
**Client Support**
- Act as liaison, advocate, and coordinator for client involvement in self-advocacy, transportation services, integrated community activities, recreation, and learning independent living skills.
- Foster open and supportive communication with clients, families, and community programs.
- Provide and ensure communication of medical and health issues to the Administrator, Medeical Director, Clinical Director, Case Manager, and other pertinent staff.
- Implement and follow up on all support services recommendations.

**Supervision/Training**
- Present and implement all facility policies and procedures, as related to duties.
- Participate in interviewing and hiring new staff.
- Inform Administrator about pertinent issues.
- Audit facility logs i.e. task analysis, fire drill, behavioral datasheet
- Audit client folder i.e. client notes. Ensure proper filing of pertinent medical notes.
- Perform facility oversight to ensure compliance with CCL/HRC/OSHA regulations.
- Oversee maintenance of the physical plant and vehicles to include cleanliness, decor, safety issues, and emergency situations; practice preventative maintenance; ensure compliance with CCL/HRC/OSHA standards.
- Ensure the facility has adequate supplies to operate efficiently.
- Be available while on duty to cover an open group if necessary. Attend monthly meetings with the Administrator.
- Complete a monthly Self-Assessment checklist and submit it to the Administrator.
- Perform available duties as required by the nature of the position or as requested by the Administrator

**OTHER**
- Support and participates in common teamwork.
- Cooperates and works together with all co-workers; plans and completes job duties with mínimal direction from the Administrator, including appropriate judgment.
- Uses tactful, appropriate communication in sensitive and emotional situations.
- Investigate all complaints and report to the Administrator. Follows up with co-workers or residents regarding reported complaints, problems, and concerns.
- Promotes positive public relations with clients, families, CCL, HRC, and other community agencies.

**Qualifications**
- 18 years of age or older
- High school degree/GED
- Pass criminal background clearance (FBI/DOJ)
- Interested in and passionate about mental health
- Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
- Ability to handle physical aspects of the job, including bending, stooping, lifting, pushing, pulling, reaching, and walking for periods

**Benefits**
- Competitive pay based on experience
- Voluntary medical insurance benefits (available after 3 months probationary period)
- Flexible scheduling

**Job Type**: Part-time
Pay: From $19/hour

**Benefits (to be implemeted after 3 month probation period)**:

- Health insurance

Schedule:

- 5 hour shift (9-2:30 with 30-minute unpaid lunch)
- Day shift
- Monday to Friday

COVID-19 considerations:
The employees and residents of our facilities are vaccinated. New hires must be vaccinated and boosted prior to beginning employment.

Application Question(s):

- Are you vaccinated with at least one booster shot?

**Education**:

- High school or equivalent (required)

**Job Type**: Part-time

Pay: $19.00 - $22.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Referral program

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- administrative assistant: 1 year (required)
- customer service: 1 year (preferred)

**Language**:

- Spanish or any language outside of English (preferred)

Work Location: In person

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