Administrative Assistant

5 days ago


San Diego, United States Aycon, Inc. Demolition and Concrete Full time

**Administrative Assistant**

**Tasks and Duties**

The Administrative Assistant will be responsible for providing administrative and organizational support to the owner. This individual must possess excellent soft skills as they will interact with company staff and clients on a daily basis.

Additional responsibilities of the Administrative Assistant include:

- Organizing and tracking ITBs through multiple construction bidding portals.
- Provide administrative support to the estimators / executive staff.
- Follow up calls with clients and general contractors for existing bids sent.
- Reaching out to landlords, property managers, and contractors for new business opportunities.
- Filing and managing documents related to upcoming and ongoing projects.
- Draft, edit, and proofread business correspondence on behalf of estimators/project managers/executive staff.
- Maintaining a company calendar for scheduling meetings, job walks, and field crews for upcoming projects.
- Keeping track of expenses for ongoing projects.
- Managing and sending invoices to clients upon project completion.
- Handling payments to vendors and suppliers

**Job Requirements**
- Have excellent written and verbal communication skills
- Have excellent analytical skills
- Experienced with accounts payable and invoicing
- Be willing to work in a team atmosphere at the project level (with owners, investors, property managers, designers, consultants, subcontractors, etc.)
- Be able to work independently at the company level with mínimal supervision
- Exhibit impeccable organization skills and the ability to multi-task, prioritize, and work with limited direction
- Proficiency in: Excel, Word, Outlook, Adobe PDF (ability to create, edit, comment, etc.)
- High School Diploma or equivalent
- **Preferred Qualifications**
- 5 years experience in COMMERCIAL CONSTRUCTION.

Pay: $45,000.00 - $52,500.00 per year

**Benefits**:

- 401(k)

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Associate (preferred)

**Experience**:

- Office management: 5 years (required)

Work Location: In person



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