Administrative Assistant

2 weeks ago

Goshen, United States Catholic Charities of Orange, Sullivan, and Ulster Full time

Catholic Charities of Orange, Sullivan, and Ulster Counties is one of the largest providers of Chemical Dependency Services

If you are someone with strong experience in front office administrative work, then this is the right career path for you
- **CCOSU offers the possibility of a hybrid remote schedule that is contingent upon inclement weather. **_

**SCHEDULE: Monday - Friday. 3 Days 9AM to 5PM and two days from Noon until 8pm. (Remote days will vary per week, and you cannot choose which days are Noon to 8PM.)**

**Administrative Assistant position is split between 2 clinic locations in Port Jervis, NY and Goshen, NY.**

**PAY: $17.00 per hour (plus full benefits package.)**

**Summary**: The Administrative Assistant is responsible for managing a variety of administrative procedures and systems associated with the clinic; becoming familiar with and understanding policies and procedures associated with the internal and external reporting requirements; and maintains full compliance with the federal confidentiality regulations governing substance abuse records as outlined in 42 CFR Part 2 and HIPAA. The Administrative Assistant is granted full access, use and disclosure authorization relative to protected client-related health information.

**Essential Duties and Responsibilities**:
1. Verify appointments, answer telephone inquiries and provide referral information when needed, in addition to regular office functions.

2. Verify benefits, including daily verification of Medicaid eligibility in epaces.

3. Data entry into electronic health record for evaluation/assessment appointment.

4. Ensure certain services, client payments and balances entered into electronic health record are accurate.

5. Maintain records and prepare monthly statistical reports for submission to regulatory bodies.

6. Maintain client roster daily.

7. Back up for: daily banking of self-pay fees; generate daily deposit report and forward deposit data to Finance at CCCS.

8. Control and disburse petty cash; petty cash expenditure recordkeeping; submit reimbursements for petty cash fund.

9. Order and maintain office and cleaning/maintenance supplies; prepare purchase requisitions and follow Agency policy of obtaining bids as necessary.

10. Maintain inventory of all equipment according to OASAS regulations.

11. Keep Director informed of any problems occurring in the clinic.

12. Participate in staff meetings as required.

13. Other duties as requested.
- **Catholic Charities of Orange, Sullivan & Ulster is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.**_

Pay: $17.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (required)

**Experience**:

- Customer Service: 1 year (preferred)
- insurance and medicaid billing: 1 year (preferred)
- Administrative Assistant: 2 years (required)
- Microsoft Office: 2 years (required)

Work Location: In person

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