Office Assistant

2 weeks ago

Waukegan, United States Illinois Department of Human Services Full time

**Agency**:Department of Human Services

**Location**: Waukegan, IL, US, 60085

**Opening Date**:5/20/2024

**Closing Date**: 6/03/2024

**Salary**:Anticipated Salary: (Effective 7/1/24) $3,852 - $5,046 per month ($46,224 - $60,552 per year) **Job Type**:Salaried

**County**:Lake

**Number of Vacancies**:1

**MUST APPLY ONLINE **

**Posting Identification Number 37504**

**Position Overview**

The Division of Developmental Disabilities is seeking to hire an Office Associate for the Kiley Developmental Center located in Waukegan, Illinois to perform complex clerical support functions for the Fiscal Services and other professional staff. Keyboards hand-written or pre-recorded minutes of Fiscal Services meeting. Serves as receptionist. Provides clerical support to other facility offices. Assists in the preparation of special reports.

**Responsibilities**:

- Performs complex clerical support functions for the Kiley Developmental Center - Fiscal Services and other professional staff.
- Keyboards hand-written or pre-recorded minutes of Fiscal Services meeting.
- Serves as receptionist.
- Provides clerical support to other facility offices.
- Assists in the preparation of special reports.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

**Minimum Qualifications**
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires the ability to keyboard at 45 wpm.

**Conditions of Employment**
- Requires the ability to utilize office equipment, including personal computers.
- Requires the ability to work after business hours, weekends, and holidays.
- Requires the ability to travel in the performance of job duties.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

**Work Hours**:Mon-Fri 8am-4:30pm
**Work Location**:1401 W Dugdale Rd, Waukegan, Illinois, 60085

Division of Developmental Disabilities

Kiley Developmental Center

Fiscal Services - Procurement

**Posting Group**:Office & Administrative Support; Social Services

**About the Agency**:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

**As a State of Illinois Employee, you will receive a robust benefit package that includes the following**:
A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)

Pay: $3,852.00 - $5,046.00 per month

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

- Do you possess knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience?
- Do you possess the ability to keyboard at 45 wpm?

**Education**:

- High school or equivalent (preferred)

**Experience**:

- office: 2 years (required)

Work Location: In person

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