Office Coordinator

2 weeks ago

Waukegan, United States State of Illinois Full time

**Agency** : Department of Human Services

**Opening Date**:06/07/2024
**Closing Date/Time**:06/21/2024
**Salary**: Anticipated Salary (Eff 7/1/24) $3,971-$5,243/month ($47,652-$62,916/year)

**Job Type**: Salaried
**County**: Lake
**Number of Vacancies**: 1
**Plan/BU**: RC014

**Posting Identification Number **38682**

**Position Overview**:
The Division of Developmental Disabilities is seeking to hire an Office Coordinator for the Kiley Developmental Center located in Waukegan, Illinois to serve as secretary, performing a variety of complex and specialized secretarial duties. Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape. Utilizes various complex computer programs. Prepares store requisitions for pulling and updating inventory information. Establishes and maintains the office filing system, maintains tickler and service files.

**Responsibilities**:

- Serves as secretary to the Business Administrator, performing a variety of complex and specialized secretarial duties.
- Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape.
- Utilizes various complex computer programs.
- Prepares store requisitions for pulling and updating inventory information.
- Establishes and maintains the office filing system, maintains tickler and service.
- Performs other duties required or assigned that are reasonably within the scope of the duties enumerated above.

**Minimum Qualifications**:

- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience.
- Requires ability to keyboard accurately at 30 WPM

**Conditions of Employment**:

- Requires the ability to utilize office equipment, including personal computers.
- Requires the ability to work after business hours, weekends and holidays.
- Requires the ability to travel in the performance of job duties.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

**Work Hours**: Mon-Fri 8am-4pm
**Work Location**: 1401 W Dugdale Rd, Waukegan, Illinois, 60085

Division of Developmental Disabilities

Kiley Developmental Center

Fiscal & Support Services

**Posting Group**: Office & Administrative Support; Social Services

**About the Agency**:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)

**APPLICATION INSTRUCTIONS**

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