Current jobs related to Surgery Scheduling Coordinator - Charlottesville - UVA Health
-
Surgery Scheduler
6 days ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled Surgery Scheduler to join our team at the Commonwealth of Virginia. As a key member of our healthcare team, you will be responsible for facilitating and producing the ORMIS Daily OR Schedule and its supporting documents in a timely and accurate fashion.Key ResponsibilitiesScheduling and CoordinationLocate orders on...
-
Surgery Scheduler
2 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full time{"title": "Surgery Scheduler", "description": "Job SummaryWe are seeking a highly skilled Surgery Scheduler to join our team at the Commonwealth of Virginia. As a key member of our healthcare team, you will be responsible for coordinating and scheduling surgical procedures, ensuring seamless communication with patients, providers, and staff.Key...
-
Surgery Scheduler
6 days ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled Surgery Scheduler to join our team at the Commonwealth of Virginia. As a key member of our healthcare team, you will be responsible for facilitating and producing the ORMIS Daily OR Schedule and its supporting documents in a timely and accurate fashion.Key ResponsibilitiesScheduling and CoordinationLocate orders on...
-
Surgery Scheduler
2 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Surgery Scheduler to join our team at the Commonwealth of Virginia. As a key member of our healthcare team, you will be responsible for coordinating and scheduling surgical procedures, ensuring seamless communication with patients, providers, and staff.Key ResponsibilitiesCoordinate and schedule...
-
Surgery Scheduler
4 months ago
Charlottesville, United States Commonwealth of Virginia Full timeUnder the direction of the manager or designee supports the functions of the Scheduling Office by facilitating and producing the ORMIS Daily OR Schedule and its supporting documents in a timely and accurate fashion. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Locates order on the Depot and accurately schedules procedures in the proper Epic system such as...
-
Surgery Scheduler
4 months ago
Charlottesville, United States Commonwealth of Virginia Full timeUnder the direction of the manager or designee supports the functions of the Scheduling Office by facilitating and producing the ORMIS Daily OR Schedule and its supporting documents in a timely and accurate fashion. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Locates order on the Depot and accurately schedules procedures in the proper Epic system such as...
-
Scheduling Coordinator
1 week ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full time{"Job Title": "Scheduling Coordinator", "Job Summary": "We are seeking a highly organized and detail-oriented Scheduling Coordinator to support the functions of the Scheduling Office in Perioperative Services. The successful candidate will be responsible for coordinating the daily OR schedule, ensuring accuracy and completeness of case request orders and...
-
Scheduling Coordinator
4 months ago
Charlottesville, United States Commonwealth of Virginia Full timeUnder the direction of the supervisor, supports the functions of the Scheduling Office by coordinating the daily OR schedule for Perioperative Services. Audits case request orders and scheduled cases for accuracy and completeness, including, but not limited to: Finalizes the OR schedules for each given day, by the deadline set for each location (9:00 a.m....
-
Surgical Services Scheduler
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview:As a vital member of the Scheduling Office, the Surgery Scheduler plays a crucial role in managing the daily operating room schedule and associated documentation efficiently and accurately.Key Responsibilities:1. Procedure Scheduling: - Identify and confirm orders in the system, ensuring procedures are scheduled accurately in Epic systems...
-
Operational Scheduling Specialist
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview:Under the supervision of the department head, the Scheduling Coordinator plays a crucial role in managing the daily operating room (OR) schedule for Perioperative Services.Key Responsibilities:Conduct thorough audits of case request orders and scheduled procedures to ensure accuracy and completeness.Finalize daily OR schedules by adhering...
-
Operating Room Scheduler
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview:As a vital member of the Scheduling Office, the Surgery Scheduler plays a crucial role in ensuring the smooth operation of surgical procedures. This position involves the timely and precise management of the daily operating room schedule and associated documentation.Key Responsibilities:1. Efficiently locate orders and accurately schedule...
-
Surgical Appointment Coordinator
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timePosition Overview:As a key member of the Scheduling Office, the Surgery Scheduler plays a vital role in managing the daily operating room schedule and ensuring all related documentation is accurate and timely.Key Responsibilities:1. Efficiently locate and schedule surgical procedures within the appropriate Epic systems, ensuring all orders are complete and...
-
Charlottesville, Virginia, United States University of Virginia Full timeJob Opportunity: Division Chief of Pediatric Surgery and Surgeon-in-ChiefThe Department of Surgery at the University of Virginia and UVA Health Children's Hospital seek a visionary leader with proven clinical, leadership, administrative, and program development skills to become the next Division Chief of Pediatric Surgery and Surgeon-in-Chief for UVA Health...
-
Charlottesville, United States Shaker for ChristianaCare Direct Full timeChristianaCare is currently seeking a full-time Registered Nurse for our Bariatric Surgery Program Manager located on our Wilmington campus.Primary Function:To optimize coordination of services across the continuum of care for patients enrolled in weight management /bariatric surgery programs. To teach patients, families and professionals the principal...
-
Charlottesville, United States Shaker for ChristianaCare Direct Full timeChristianaCare is currently seeking a full-time Registered Nurse for our Bariatric Surgery Program Manager located on our Wilmington campus.Primary Function:To optimize coordination of services across the continuum of care for patients enrolled in weight management /bariatric surgery programs. To teach patients, families and professionals the principal...
-
Transplant Coordinator
2 days ago
Charlottesville, Virginia, United States UVA Health System Full timeJob Title: Transplant CoordinatorUVA Health System is seeking a highly skilled and compassionate Transplant Coordinator to join our team. As a key member of our transplant team, you will play a vital role in ensuring the smooth transition of patients through the transplant process.Key Responsibilities:Coordinate the transplant process, including...
-
Pediatric Orthopaedic Surgery Faculty Position
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeThe Commonwealth of Virginia is inviting applications for a tenure-track faculty role in Pediatric Orthopaedic Surgery. This clinical position emphasizes the delivery of outstanding patient care in the realm of orthopaedic hip disorders, alongside a robust commitment to musculoskeletal research. Candidates should possess significant clinical proficiency and...
-
Surgical Unit RN Coordinator
3 weeks ago
Charlottesville, United States Sentara Healthcare Full timePosition Overview:Sentara is actively seeking a Registered Nurse Unit Coordinator for our Surgery Unit 1, specializing in Observation Short Stay. This is a Full-Time position with a Night shift schedule (12-hour shifts).Sign-On Bonus: Up to $20,000 available for eligible candidates.Unit Details: The Wendell 2 unit is a 24-bed facility with a nurse-to-patient...
-
Research Associate
2 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly motivated Postdoctoral Research Associate to join our team at the University of Virginia's Department of Surgery. The successful candidate will work in the lab of Dr. Russell Witt, focusing on melanoma cancer research and the interactions between obesity, sex hormones, and melanoma treatment responses.Key...
-
Surgical Unit RN Coordinator
4 weeks ago
Charlottesville, United States Sentara Healthcare Full timeSentara is seeking a Registered Nurse Unit Coordinator for the Surgery Unit 1, specializing in Observation Short Stay. This is a Full-Time position with Night shifts (12-hour shifts) available.Sign-On Bonus: Up to $20,000 for eligible candidates.The Wendell 2 Surgical Short Stay Unit features 24 beds and operates with a patient-to-nurse ratio of 1:5 or 1:6....
Surgery Scheduling Coordinator
3 months ago
Enables streamlined access to care and is an integral part of the team providing excellence, innovation, and superlative quality in the care of our patients. Responsible for creating and scheduling appointments, patient pre-registration, registration, insurance verification, coordination of benefits, and patient check-in/out. Serves as a critical part of the care coordination team, and works directly with patients, providers, and the clinical team to efficiently coordinate, schedule, and communicate surgical cases and procedures. Initiates the financial clearance process and advises patients regarding their financial liability including the need for co-payments, referral authorizations, and/or pre-service deposits. Provides exceptional customer service through interactions with a wide variety of individuals including patients, family members, providers, and other members of the care team.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
1. Locates order on the Depot and accurately schedules procedures in the proper Epic system such as OpTime, Cupid, or Radiant.
a. Scrubs case order for accuracy and completeness. Ensures diagnoses and procedure match. Review all OpTime case data for errors and ommissions.
b. Reconciles laterality issues such as missing laterality and mismatches on laterality between diagnosis and procedure.
c. Escalates case orders and laterality issues back to ordering provider for any needed corrections.
d. Orders special grafts and tissues as needed through coordination with vendors and the clinical team.
e. Places and/or moves case on scheduler grid called the Snapboard to correspond with time/room requirements.
f. Provides case duration estimates. This involves comparing historical averages with surgeon estimates and taking into account room turnover time and other factors.
g. Adds case information to additional databases such as Jamitron per departmental guidelines.
h. Ensures optimization of providers’ schedule by promptly moving patients up if there are cancellations.
i. Reschedules surgical cases/procedures as needed and informs necessary parties about changes to schedule.
j. Schedules complex joint surgical cases as needed.
k. Recommends the necessary/appropriate doctor preference cards and supply picklists for each case.
2. Schedules appointments to the correct provider including all appropriate information and coordinates appointments on the same day when available.
a. Uses advanced knowledge of Access tools and workflows to serve as an integral part of the care coordination team.
b. Responsible for utilizing decision based tools to facilitate securing the right appointment with the right medical provider or team.
c. Schedules Pre-Op and Post-Op appointments within correct time frames and coordinates/confirms with patient.
e. Appointments are made appropriately and correctly, including right patient, to right provider, right amount of time, right type of visit, right information, and using the right process.
f. Facilitates health care team discussions about complex patient scheduling needs. Responsible for scheduling multi-specialty patient appointments efficiently. Takes ownership for resolving scheduling conflicts and communicates with management team and care providers to resolve scheduling issues.
g. Requests and/or sends records to Health Information Services in a timely manner.
h. Obtains required insurance information and loads or verifies for each appointment scheduled.
i. Accurately completes required tasks and fields in pre-registration.
j. Investigates referring provider or patient concerns when complaints are brought forward.
3. Demonstrates the skills of effective communication, decision-making and organization to ensure efficient job performance and job success.
a. Educates patients on pre-surgery/procedure requirements and what to expect on the day of the surgery/procedure based on information provided by the clinical care team to increase understanding and alleviate anxiety. Appropriately escalates clinical questions. Refers patients to the Pre-Evaluation Testing Center (PETC) as needed.
b. Communicates vital changes to the surgical/procedural schedule such as Add-on Same Day Surgeries using appropriate communication pathways to all impacted parties including but not limited to the OR Scheduling Team.
c. Manages the provider calendar by capturing and communicating out of office dates and releasing OR time for use by another provider.
d. Daily work is accomplished with mínimal direct supervision.
e. Work priorities are set in order to accomplish tasks/goals.
f. Confidential matters are handled appropriately.
g. Familiarity with current ICD-10 and CPT codes is demonstrated.
h. Communication with department billing staff is accomplished in a timely manner to ensure accurate pre-certification/authorization information is aligned with accurate billing of services.
i. Comprehension of insurance data, benefits, in/out of network issues, notification requirements, pre-deter
