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Executive Assistant

4 months ago

West Palm Beach, United States Li-Fire Suppression Solutions Full time

**Responsibilities**:

- Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Act as the first point of contact for internal and external stakeholders on all matters pertaining to the Office of the Executive.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Arrange and coordinate meetings and events, including catering and logistics.
- Record, transcribe, and distribute minutes of meetings.
- Monitor, respond to, and distribute incoming communications.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives.
- Handle confidential documents ensuring they remain secure.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and expediting orders for supplies.

**Skills**:

- Proven experience as an Executive Assistant or similar administrative role.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize effectively.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, and external partners.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Ability to maintain confidentiality and manage sensitive information.
- Attention to detail and problem-solving skills.
- Experience in handling a wide range of administrative and executive support-related tasks independently.

Join our team as an Executive Assistant and play a key role in the efficiency of our leadership, contributing to the success of our organization in a meaningful way.

Pay: $60,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- West Palm Beach, FL 33409: Relocate before starting work (required)

Work Location: Hybrid remote in West Palm Beach, FL 33409