Office Admin/wholesale Account Manager
1 week ago
Are you looking to combine your experience in/passion for coffee with an administrative position that puts you at the core of a coffee roasting and coffeehouse operation? We are looking to add a member to our small but mighty office team at our Costa Mesa wholesale roastery. Casual, Monday-Friday work setting, working with some of the nicest coffee folks you'll ever meet.
Responsibilities may include:
Receiving, invoicing and follow up on incoming wholesale orders. Interfacing with our roasting team to be sure all orders are accurate and shipped on time.
Processing payments and creating shipments for orders
Creating and maintaining wholesale product lists, pricing, and other documents in Excel and Word
Assisting our coffeehouse managers with inventory tracking, ordering supplies, and facilitating product moving to and from our coffeehouses on a daily basis.
Accounts Payable - entering of invoices, timely payment, follow up on and resolution of any payment issues.
Accounts Receivable - tracking wholesale account status and following up with tactful collections action on slow payments
Data entry
Required skills for this position:
Excellent computer literacy using a pc (not Mac)
Comfort with Microsoft Office, Word, Outlook, etc.
Accuracy with numbers and data entry
Excellent customer service with a friendly and patient demeanor
Preferred additional skills for this position:
Experience with Excel spreadsheets
Quickbooks experience
2 or 4-year college degree preferred. Recent college grads welcome
Creative skills/hobbies such as Photoshop, graphic design, writing, photography, etc. may have opportunity to be used as well
Pay: Competitive hourly pay, starting pay based on experience. Benefits include group health insurance, paid time off, employee discounts.
**Job Types**: Full-time, Part-time
Pay: $18.00 - $24.00 per hour
**Benefits**:
- Employee discount
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Associate (preferred)
**Experience**:
- Customer service: 1 year (preferred)
Shift availability:
- Day Shift (required)
Work Location: In person
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