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Human Resources Technician

4 months ago

Santa Monica, United States City of Santa Monica Full time

**Job Summary**:
**A**pplications will be accepted by the Human Resources Department on-line on**

**Monday, June 3, 2024 - Thursday, June 13, 2024.**

**DEFINITION**

Performs a variety of technical and complex clerical duties pertaining to the review, preparation, and processing of personnel transactions as well as assisting with the recruitment and selection staff.
**SUPERVISION**

Works under the general supervision of a Senior Human Resources Analyst or other HR supervisor. May provide technical supervision to staff.
**Note**: There are currently two vacancies for this classification, with one vacancy residing in the Employment & Selection Division and the other vacancy residing in the Labor and Employee Relations Division. The eligible list that is established from this recruitment will be used to fill permanent, full-time, limited-term, benefitted and as-needed positions for this classification.

**Representative Duties**:
REPRESENTATIVE DUTIES

Performs technical and complex clerical work related to the processing of employee assignment information and other employee data, including creating, inputting, and maintaining a variety of personnel-related records, files, and data utilizing integrated record-keeping systems, computerized databases, and manual records; reviews records for completeness and compliance with applicable requirements.

Interprets, applies, and explains laws, rules, policies, practices, and memorandums of understanding pertaining to human resources practices to employees and the public.

Assists in the review, development, and implementation of procedure related to manual or automated record keeping and other operational activities to improve and ensure efficiency of services.

Prepares a variety of reports required for federal, state, and local use; compiles information, conduct surveys, and respond to requests for information.

Tracks, maintains, logs, and files a variety of human resources materials; receives and processes performance evaluations.

Performs other duties as assigned.

**Requirements**:
**MINIMUM QUALIFICATIONS**:
***

**Knowledge, Abilities and Skills**:
**Knowledge of**:

- Modern office practices and procedures

General practices and principles associated with performing personnel transactions

Organization and functions of the City
Sources of information needed to prepare, verify, and correct personnel records

Principles and procedures of records management, including those related to maintaining filing systems
Methods and techniques of proper phone etiquette
Basic mathematical principles
Fundamentals of English grammar, spelling, and composition
Principles and practices of sound business communication
Customer service and public relations methods and techniques
**Ability to**:

- Learn City's personnel practices and procedures

Learn, understand, interpret, and explain basic provisions of the civil service code, City policies and
- procedures, and memorandums of understanding

Review words and numbers quickly and accurately
Explain various personnel department procedures to others clearly and accurately
Communicate effectively, both orally and in writing
Use the City's HRIS and on-line applicant tracking systems
Reconcile figures
Maintain accurate records and files
Follow oral and written instructions
Organize and prioritize work assignments
Maintain confidentiality of information
Work independently with frequent interruptions and changing or competing deadlines
Establish and maintain effective and cooperative working relationships with City employees and the
general public

Provide effective customer service

**Skill in**:

- Dealing effectively with persons of various social, cultural, economic, and educational backgrounds using tact and discretion

**REQUIREMENTS**

**Minimum Qualifications**:
A. Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by coursework in human resources, business administration, public administration, or related field AND three years of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electronic data stored in a database, preferably in support of human resources activities.

OR

B. An associate degree from a recognized college or university, preferably including or supplemented by coursework in human resources, business administration, public administration, or related field AND two years of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electronic data stored in a database, preferably in support of human resources activities.

***
- OR

C. A bachelor's degree from a recognized college or university, preferably including or supplemented by coursework in human resources, business administration, public administration, or related field AND one year of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electro