Administrative Assistant

3 weeks ago

Silver Spring, United States Quantum Real Estate Mgmt LLC Full time

**General Responsibilities**

Provide administrative and clerical support; Ensure that residents receive courteous reception and services; Handle all incoming calls in a professional manner; Meet and greet all visitors and the public; Assist Management Staff with special projects, administrative tasks, and other property management related work.

**Essential Duties**

**_Front Desk Reception & Administrative Support_**
- Maintain professional and courteous relationships with current and prospective residents, other staff members, suppliers, vendors, and professionals associated with the company,
- Act as receptionist for residents and visitors,
- Answer, direct and return phone calls as necessary,
- Type, distribute and distribute correspondence, and process mail,
- Update and maintain all resident log books, phone lists, and emergency contact information. Ensure proper copies of forms and documents are available in the Front Desk area.
- Update the entry system as needed when resident phone numbers change,
- Manages office supply inventory by completing weekly inventory and recommending supply orders to Assistant Property Manager,
- Process payments daily and make bank deposits as needed in accordance with company policies and procedures.
- Prepare delinquency and prepaid notices and contact residents and their support persons about payment under the direction the Assistant Property Manager to keep delinquency rate as mínimal as possible.
- Process invoices, purchase orders in accordance with company policies and procedures and as directed by Assistant Property Manager,
- Assist with the recertification process as directed by the Assistant Property Manager. Duties may include, but are not limited to, assembling packets of forms, communicating with residents and their support persons in writing or verbally to assist in obtaining necessary documents or setting/reminding about appointments, and review packets of documents for accuracy.
- Assist with the property maintenance program as directed by the Assistant Property Manager. Duties may include, but are not limited to, creating, completing, and closing all maintenance tickets in property management software program, contacting residents to ensure the maintenance work was done properly, assisting with semi-annual apartment inspections, and keeping the Assistant Property Manager informed of any reoccurring maintenance issues,
- Schedule, coordinate and assist in preparation for meetings and miscellaneous projects as directed.
- Receive and distribute resident packages from delivery services. Log all packages to ensure proper tracking while in possession of the management. Audit packages at the beginning and end of shift with the Front Desk Attendant to ensure all packages are

  • Administrative Assistant

    7 days ago

    Silver Spring, United States Montgomery County Language Minority Full time

    **Benefits**: - 401(k) matching - Bonus based on performance - Competitive salary - Health insurance - Opportunity for advancement - Paid time off **Job Summary** Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...

  • Administrative Assistant

    7 days ago

    Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA should be able to maintain confidential information and a high level of critical...

  • Administrative Assistant

    6 days ago

    Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...

  • Administrative Assistant

    4 days ago

    Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...

  • Administration Assistant

    1 week ago

    Silver Spring, United States International Christian Concern Full time

    Job DescriptionJob DescriptionAdministrative Associate Are you looking for a job you can believe in and make an impact? International Christian Concern is currently looking for an organized, detail-oriented individual for the role of Administration Associate at our office in Silver Spring, MD. This is a Part-time 90% remote position. Looking to start...

  • Healthcare Administrative Assistant

    2 weeks ago

    Silver Spring, United States Platinum Seniors Care Full time

    Job DescriptionJob Description Position Overview:Platinum Seniors Care invites applications for a Healthcare Administrative Assistant to join our team on a casual, as-needed basis. The Healthcare Administrative Assistant acts as the initial point of contact for patients and the general public. He/she supports the Agency by answering phones, booking...

  • Senior Executive Administrative Assistant

    3 weeks ago

    Silver Spring, United States Banneker Ventures, LLC Full time

    Overview and Purpose: We are a leading real estate development and general contracting company seeking an experienced and dedicated Senior Executive Assistant to President/CEO to provide comprehensive support to our President/CEO and some support to other senior leaders of the Company. This pivotal role requires a high level of professionalism and an...

  • Senior Executive Administrative Assistant

    3 weeks ago

    Silver Spring, United States Banneker Ventures, LLC Full time

    Overview and Purpose: We are a leading real estate development and general contracting company seeking an experienced and dedicated Senior Executive Assistant to President/CEO to provide comprehensive support to our President/CEO and some support to other senior leaders of the Company. This pivotal role requires a high level of professionalism and an...

  • Senior Executive Administrative Assistant

    4 weeks ago

    Silver Spring, United States Banneker Ventures, LLC Full time

    Overview and Purpose: We are a leading real estate development and general contracting company seeking an experienced and dedicated Senior Executive Assistant to President/CEO to provide comprehensive support to our President/CEO and some support to other senior leaders of the Company. This pivotal role requires a high level of professionalism and an...

  • Grants & Finance Administrator

    6 days ago

    Silver Spring, United States Children's National Health System Full time

    The Grants & Finance Administrator works directly with the Lead Grants & Finance Coordinator in the management of financial and compliance risk related to sponsored programs. The duties of this position include developing budgets, submitting grant applications, providing financial status updates, approving purchases and giving general assistance pertaining...

  • Director of Administration

    3 days ago

    Silver Spring, United States CoachCruiting Full time

    Job Description Job Description MESH Charities , located in Silver Spring, MD is a non-profit organization founded in 1902. We strive to provide humanitarian relief for eligible individuals and their families in the transition through the final phase of life. The individual we are seeking must display empathy and truly care about the mission we are...

  • Administrative Assistant

    3 weeks ago

    Spring, United States Brunel International Full time

    Brunel is working with one of our biggest clients, looking to hire an Administrative Assistant to support business from their Spring, TX campus for a 12-month contract.\rThe Administrative Assistant provides administrative support. Duties may include word processing, electronic filing, scheduling, executive level calendaring for multiple executives, travel...

  • Administrative Manager

    3 weeks ago

    Silver Spring, United States CoachCruiting Full time

    Job DescriptionJob DescriptionMESH Charities, located in Silver Spring, MD is a non-profit organization founded in 1902. We strive to provide humanitarian relief for eligible individuals and their families in the transition through the final phase of life. The individual we are seeking must display empathy and truly care about the mission we are...

  • Administrative Assistant

    3 weeks ago

    Spring, United States CMT Properties Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our real estate team! You will be responsible for answering tenant calls and being the face of our business. This is a great opportunity to build a career in real estate and work with an established property management office.,Responsibilities:Draft correspondences and other...

  • Executive Assistant

    1 day ago

    Silver Spring, United States DRT Strategies, Inc. Full time

    DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, the U.S. Navy, state and local government and commercial clients in health care, technology, and financial services industries. The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on...

  • Administration Assistant

    2 days ago

    Spring, United States TruBlu HR Solutions Full time

    Job DescriptionJob DescriptionTruBlu HR Solutions is experiencing amazing growth and needing to add another dynamic person to our recruitment team.We are currently looking for a Recruiting Assistant to provide support to a fast-paced recruiting team. This role is an integral part of the recruiting team and assists in the day to day recruiting operations. The...

  • Administrative Support Services Assistant

    3 weeks ago

    Silver Spring, United States The McConnell Group, Inc Full time

    Job DescriptionJob DescriptionDESCRIPTION The McConnell Group (TMG) is a health science company, providing a comprehensive selection of professional and technical services and products design to enhance the success of companies in a rapidly changing market. TMG also provides extensive support in biomedical research to enhance the prevention, therapies and...

  • Talent Development Administrative Specialist

    1 day ago

    Silver Spring, United States DRT Strategies, Inc. Full time

    DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, the U.S. Navy, state and local government and commercial clients in health care, technology, and financial services industries. The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on...

  • Administrative Assistant

    2 days ago

    Silver Spring, United States St. Catherine Laboure Church 0212 Full time

    Job DescriptionJob DescriptionSt. Catherine's Parish is seeking an Administrative Assistant for its Office of Religious Education.Working under the supervision of the Director of Religious Education (DRE) the Assistant to the Director of Religious Education (ADRE) will support the Faith Formation program of the parish and all its functions to ensure a...

  • Executive Assistant II

    2 weeks ago

    Silver Spring, United States Goldbelt Incorporated Full time

    Overview Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs....