Executive Assistant

2 weeks ago

Silver Spring, United States DRT Strategies, Inc. Full time

DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, the U.S. Navy, state and local government and commercial clients in health care, technology, and financial services industries.

The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on which the company was founded. That is, we collaborate with our clients to solve their most pressing challenges - together.

We are problem solvers dedicated to your success, combining Fortune 500 experience with small business responsiveness. We have established a reputation with our clients as a forward-thinking consulting firm with demonstrated success in implementing solutions that lead to meaningful results. Our world-class consultants unite people to work collaboratively to achieve project goals and make your vision a reality.

**What are we looking for?**
The Food and Drug Administration's (FDA) Center for Drug Evaluation and Research (CDER), Office of the Center Director, is seeking the services of one full-time Executive Assistant to support the administrative operations with day-to-day administrative tasks. The Contractor shall provide support to several senior leadership staff including the CDER Center Director. The Executive Assistant will complete a wide range of actions and must ensure timeliness,

completeness and accuracy. This includes performing correspondence management, communications management as well as program administration.

This position will be in the Office of the Center Director (OCD), Immediate Office (IO), Center for Drug Evaluation and Research (CDER). OCD is responsible for planning, administering, coordinating, and evaluating overall CDER scientific, management, and regulatory programs, plans, and policies. The Office of the Center Director provides leadership and direction for all Center activities, as well as coordinates and directs the Center management, planning, and evaluation systems, to assure optimum utilization of Center manpower, financial resources, and facilities.

**Fun stuff you will do on the job**:

- The Executive Assistant shall be responsible for managing program schedules and calendars, scheduling meetings using FDA-Approved Microsoft Office tools and networks; maintaining personal and administrative files; and the ability to reserve conference rooms. The Executive Assistant is responsible for notifying the Government program personnel of any conflicts that would hinder the meeting objectives and: preparing, assembling and distributing meeting materials (e.g., agendas, project correspondence, minutes). The Executive Assistant will also provide meeting support by escorting visitors to the appropriate meeting locations.
- The Executive Assistant shall prepare travel orders and vouchers.
- The Executive Assistant shall perform other office duties as assigned These duties may include performing research from a variety of sources such as regulations, memoranda, reports from special committee, and other reference material. Research often requires interpretation and adaptation if there are no precise guidelines. Provide suggestions and/or recommendations for consideration in connection with problems, actions, or plans under discussion.

**This is you**:

- Ability to communicate effectively, orally and in writing.
- Ability to provide tactful and courteous telephone support and customer service.
- Ability to operate office equipment/machines such as photocopier, shredder, scanner, fax machine.
- Knowledge of computer software and programs such as Microsoft Word, Excel, PowerPoint, and Outlook.
- Demonstrates ability/experience to work in high level office setting.
- Ability to manage multiple task-priorities.
- Prepares and updates administrative artifacts, correspondence, reports.
- Provides meeting support (Scheduling, developing agendas, transcriptions, minutes).

**You will wow us even more if you have these skills**:

- General knowledge and experience working with the federal government; especially the Food and Drug Administration (FDA).
- Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct errors in various types of documents.
- Detail-orientation and critical thinking skills
- Ability to manage workload and time efficiently
- Ability to work independently at times and to collaborate as part of a team in a fast-paced environment

**Education & Training**:

- Associate's Degree Required
- Bachelor's Degree Preferred

DRT’s culture is reflective of our core values:

- **Professionalism**:Be a leader and someone your customers and colleagues can count on by taking ownership and accountability for your work. Demonstrate a solution-oriented mindset and bias for action. Show empathy, dignity, and respect for each other. Be "high minded", maintain a calm demeanor when dealing with ambiguity or adversity and stay out of the fray (i.e., avoid drama).
- ** Qual

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