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Administrative Assistant

3 months ago

Niles, United States Modineer Company Full time

**Job Title**:Human Resources Administrative Assistant** (Headquarters)

**Reports to**:Human Resources Manager

**FLSA Status**:Non-exempt

**Schedule**:Monday through Friday (8:00am to 4:00pm); overtime hours may be required to support business needs.

**Primary duties and responsibilities**:

- Triaging incoming HR calls and transferring to correct point of contacts
- Greeting visitors and making them feel welcome (Orientation Day, People Leader Training, etc.)
- Setting up conference room, computers, new hire packets, prior to weekly Orientation meeting
- Attend and assist with new hire meetings and onboarding process
- Maintaining attendance records, doctor’s notes, and corresponding with staffing agencies & plant management
- Maintaining the HR mailbox
- Coordinating monthly celebration snacks for plant employees
- Coordinating and maintaining Learning Management records
- Assisting in basic data entry, as needed
- Creating, deactivating, and distributing key cards for access into the plants and Plex
- Assisting with special projects, as needed
- Scanning employee documents
- Reviewing invoices for accuracy of hours, pay, and attendance for accounting review
- Prepare attendance reporting for Weekly HR Meetings
- Performs all other duties as assigned

**Education, prior work experience and specialized skills and knowledge**:

- High School Diploma, or GED required
- Previous office experience is preferred
- Punctuality and a strong attendance record required.
- General knowledge in a manufacturing environment is a plus.
- Must be proficient in Microsoft Office (Word, Excel, Outlook), ADP, and other time and attendance software
- Must be able to effectively interact with employees from all aspects of the business (sales, manufacturing, corporate management, finance, etc.)
- Must be honest and trustworthy
- Must have high attention to detail
- Must actively protect confidentiality of employee personnel and payroll records
- Strong multitasking skills - ability to handle multiple tasks at a time and deliver results.
- Must be able to work overtime as needed
- Ability to work well both individually, and as a team

**Physical environment/working conditions**:

- Works in an office environment. The individual types at a computer on regular basis as well as communicating via telephone with vendors, and Plant Management on an as needed basis.
- May require local travel to various plants within 45-mile radius, less than 10% of the time.