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Front Desk Coordinator/administrative Assistant

2 months ago

Magnolia, United States MBA Energy & Industrial, LLC Full time

**Responsibilities include but are not limited to**:

- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Manage Conference Room reservations and communicate schedule with staff members.
- Maintain, clean and organized employee break room, resource center and front desk area.
- Assist Accounting Department with vendor statements, invoices and communication with vendors.
- Verify vendor mailing addresses and W-9’s.
- Mail, Fedex or notify vendors when payments are ready to be sent out each week.

**Education & Experience Required**:

- High School Diploma or equivalent
- 3 or more years of experience in office or related field preferred.

**Skills & Qualifications Required**:

- Microsoft Office proficiency
- Organization & time management skills
- Professional telephone skills
- Strong verbal communication skills
- Ability to handle multiple tasks at one time and meet deadlines

**Benefits**
- Medical/Dental/Vision/Life
- 401k with Company Match
- Paid Time Off

**Compensation**
- Starting at $35,000/year based on experience

Pay: From $35,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to Relocate:

- Magnolia, TX 77354: Relocate before starting work (required)

Work Location: In person