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Administrative Assistant/receptionist

4 months ago

Phoenix, United States Harmony Behavioral Health Full time

Harmony Behavioral Health is an ABA (Applied Behavioral Analysis) therapy company providing 1:1 service for children and adolescents diagnosed with autism and other developmental disabilities. We are seeking a friendly, welcoming, detail-oriented individual to fill an entry-level receptionist role at our facility in North Phoenix. Our center location is 16620 N. 40th Street, Suite H4, Phoenix AZ 85032.

Pay Range: $17 - $23/HR based on experience

**Receptionist Responsibilities**:

- Ensure smooth opening and closing of the facility, Mon-Fri and provide front desk coverage during office hours in a timely fashion.
- Answer/log phone calls in the electronic system.
- Monitor front desk/welcome all clients and visitors.
- Receive and distribute daily mail.
- Carry out administrative duties such as filing, scanning, copying, faxing, laminating, etc.
- Assist in maintaining client and employee records and certifications.
- Assist in the setup and distribution of employee devices according to HBH Policy.
- Assist in reminders for staff: timesheets, trackers, supervision trackers
- Commitment to maintain client confidentiality and adhere to HIPPA laws.
- Support with scheduling appointments between therapists, clients, clinicians and administrators (including small daily changes, interviews, etc.)
- Help plan, organize and schedule company meetings occurring in the office, offsite, and via video conference.
- Ensure optimal operation of office equipment, supplies, and inventories, and help maintain a neat and safe environment.
- Ability to work with teams and demonstrate flexibility when changes occur.

**Receptionist Requirements & Qualifications**:

- High School Diploma or Equivalent
- Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
- Prior administrative or clerical experience preferred
- Willingness to learn and to grow with the company
- Organization/ability to multitask
- Verbal and written communication
- Attention to detail
- Professional

Pay: $17.00 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Dependent health insurance coverage
- Free parking
- Health insurance
- On-the-job training
- Paid orientation
- Paid sick time
- Paid time off
- Referral program
- Vision insurance

Healthcare setting:

- Clinic
- Outpatient

Medical specialties:

- Home Health
- Pediatrics
- Public Health

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: In person