Receptionist/Office Administrator
2 weeks ago
- Assists VP of Administration.
- Manages any special projects on behalf of the Executive Team as needed.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Manages company cell phones and efax account, FedEx, and UPS accounts.
- Composes and prepares confidential correspondence, reports, and other complex documents as needed.
- Responds to routine external correspondence. Typing memos, purchase requisitions, payment requests, and other department forms and documents.
- Manages office supplies inventory and placer orders as necessary.
- Submit and tracks maintenance tickets to administration/landlord.
- Secures business travel arrangements.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Coordinates the pick-up and delivery of express mail services. (FedEx, UPS, etc.)
- Reconciles credit cards statements.
- Creates and maintains database and spreadsheet files including parking diagrams.
- Be a resource for our employees, vendors, and clients.
- Maintain voicemail, phone directory, and email distribution lists as required.
- Process orders in the inventory system.
- Other office duties including helping departments as needed.
- General office duties as assigned.
- Professional appearance.
- Excellent verbal and written communication skills.
- Possess exceptional interpersonal communication skills.
- Detail-oriented, well-organized, and proficient in Microsoft Office.
- Ability to multi-task.
- Possess strong organizational skills.
- Must be reliable and punctual.
- Friendly and customer/client-focused.
- Bilingual English/Spanish is preferable.
- Able to manage multiple phone line systems.
Disclaimer:The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
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