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Administrative Assistant/bookkeeper

3 months ago

Oceanside, United States California Fire Stop, Inc. Full time

**Responsibilities**:

- Manage day-to-day bookkeeping tasks, including processing of daily deposits, daily cash transactions, assist AR, AP, PR, HR departments bookkeeping needs.
- Maintain accurate records in QuickBooks Online (QBO) and QuickBooks Desktop.
- Handle unconditional and conditional waivers, ensuring proper documentation and compliance.
- Convert & organize hard copy files to paperless files within Dropbox or similar online file storage.
- Organize & Maintain Vehicle fleet records including Registration, finance records, Amortization schedules, Auto insurance, driver records, etc.
- Manage office administration tasks, including filing, scheduling, ordering of office supplies, communications for multiple departments.
- Utilize Microsoft Office suite (Word, Excel, Outlook) for various tasks.
- Collaborate with other team members to support & improve company administrative operations.

**Requirements**:

- Proven experience in construction business office administration and bookkeeping.
- Proficiency in QuickBooks Online (QBO) and QuickBooks Desktop.
- Strong knowledge of Microsoft software, including Word, Excel, and Outlook.
- Experience utilizing file storage systems including Drop Box & Microsoft.
- Experience working with unconditional and conditional waivers.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.

**Benefits**:

- Competitive salary based on experience.
- Health, dental, and vision insurance options.
- Retirement plan with company match.
- Paid time off and holidays.
- Opportunities for professional growth and development.

**How to Apply**: If you meet the requirements and are interested in joining our team, please submit your resume, please include your experience with QuickBooks and Microsoft software, as well as your experience with unconditional and conditional waivers.

We look forward to hearing from you

California Fire Stop, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) 4% Match
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Paid training
- Vision insurance

Experience level:

- 5 years

Schedule:

- 8 hour shift

Ability to Relocate:

- Oceanside, CA 92058: Relocate before starting work (required)

Work Location: In person