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Human Resources Assistant
3 months ago
**Terms of Employment: 12-month**
**Exemption Status: Non-Exempt**
**Salary Scale: AFSCME UA, Grade 10-11**
**EDUCATION AND WORK EXPERIENCE**
- High school diploma or GED required.
- Associate’s degree from an accredited college or university with major coursework in human resources, business administration, information technology or a closely related field preferred.
**QUALIFICATIONS**
- Knowledge of human resources best practices and principles.
- Excellent oral and written communication and presentation skills.
- Excellent interpersonal and organizational skills.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, etc.) and skilled using the internet for work related research.
- Ability to maintain and foster a work environment centered on sensitive and confidential information/data.
- Ability to troubleshoot problems concerning database records and communicate with co-workers and end users of the system.
- Ability to multi-task, organize and prioritize within a fast-paced rigorous environment.
- Must be an initiative-taker, able to work well independently, with little supervision.
- Must have demonstrated ability to collaborate successfully with clients at all levels within the organization.
- Ability to exercise appropriate judgment and discretion in providing administrative and technical support.
- Ability to collect, compile and analyze data, assemble information, and prepare reports; and Ability to effectively interpret and communicate human resource policies and procedures.
**ESSENTIAL JOB FUNCTIONS**
- Provides technical assistance and training to staff relative to data entry, reporting, and other topics necessary for data collection and the monitoring of Human Resources Information System (HRIS) data.
- Performs various data operations functions with specialized attention to the fact that information, decisions, or communication may be sensitive or confidential.
- Implements data quality and data management processes, programs, and protocols to ensure the accuracy of Human Resource data for reporting.
- Enters and reviews the entry of personnel actions and information into the HRIS to support all phases of the employment lifecycle.
- Identifies data related issues and/or concerns and makes recommendations for resolution.
- Assists with testing the HRIS for quarterly and intermittent patches and annual updates.
- Assists in conducting weekly audits and reviewing the work of team members.
- Supports the accomplishment of the Office of Human Resources’ mission and objectives by completing diverse and complex administrative duties that support data management, data quality programs and employment functions.
- Establishes and maintains strong, positive working relationships with all customers and staff to support the delivery of efficient and effective Human Resources services.
- Implements processes and actions in alignment with standard operating procedures, administrative procedures, negotiated agreements, and local, state, and federal regulations.
- Maintains day to day contact with the Office of Human Resources and other departments to meet required goals and critical deadlines.
- Assists with developing and maintaining routine reports that are easily shared with team members and key stakeholders.
- Maintains sensitive and confidential records, such as labor union membership data, compensation data and other personally identifiable information.
- Analyzes data to identify areas where data collection may need to improvement, identifying patterns that can be used to facilitate corrections in data collection.
- Utilizes all Human Resources information technology, to include various HRIS platforms, and adapts to modern technologies quickly; and Performs other duties assigned.
**ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS**
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 5
