Administrative Assistant Iii

2 weeks ago

Fairfax, United States Fairfax County Government Full time

**Salary**
- $43,498.00 - $72,496.11 Annually**Location**
- FAIRFAX (FJ16), VA**Job Type**
- FT Hourly W BN**Job Number**
- 24-01107**Department**
- Commonwealths Attorney**Opening Date**
- 05/04/2024**Closing Date**
- 5/10/2024 11:59 PM Eastern**Pay Grade**
- S15**Posting Type**
- Open to General Public**Job Announcement**:
This is an exciting time to join the Fairfax Commonwealth’s Attorney’s Office, as the office embarks on the ambitious criminal justice reform agenda amidst the ongoing national conversation on race and the legacy of racism in the criminal justice system. After taking office in January 2020, Commonwealth’s Attorney Descano’s initiatives have included restructuring the office to produce accountability around reforms, issuing a comprehensive policy to address mass incarceration, and the formulation of a Justice Advisory Council, among others. His passion for reform and creating an atmosphere of diversity and fairness within the office has prompted the offices to seek team members with a passion for criminal justice reform and working to address racial and socioeconomic disparities in the local justice system. The Office seeds to foster a culture of inclusion and diversity, with team members who are eager to take meaningful action to spearhead and institutionalize equity initiatives.

Receptionist in the Commonwealth's Attorney's Office with 34 attorneys and administrative staff. Performs clerical and administrative duties of a legal secretarial nature and related work as required.

**Note**: The assigned functional areas for this position include general administrative assistance, legal support, and/or office management.

**Illustrative Duties**:
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- General Financial Duties_
Uses spreadsheets or databases to organize information and produce standard reports;
Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;
May approve some disbursement forms;
Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;
- Fiscal Administration_
Sets up accounts through corporate systems;
Reconciles ledgers;
Prepares status reports;
Gathers data for use by others in preparing budget;
Prepares transfer vouchers and interfund billing;
Monitors external accounts for discrepancies.
- Accounting_
Prepares wide variety of accounting forms;
Reconciles daily receipts or accounts receivable/payable;
Identifies discrepancies and makes corrections;
Collects required documents;
Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.
- Purchasing_
Verifies requests for goods and services against county contracts and funding sources;
Orders goods or services and follows up/resolves discrepancies and ensures delivery;
Authorizes requests for goods and services in corporate systems;
Ensures appropriate routing and approval of purchase requests.
- Scheduling & Coordinating for Others_
Maintains calendar(s);
Schedules meetings;
Makes and cancels appointments;
Schedules rooms for classes, meetings, conferences, etc.;
Coordinates audiovisual, training equipment, refreshment requests;
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.
- Communication_
Composes routine correspondence on behalf of the executive/work unit head.
- Office Management_
Provides administrative support and implements procedures;
May supervise others;
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;
Trains and orients new employees;
Provides and explains relevant policies and procedures.
- General Administrative_
Composes routine correspondence on behalf of the executive/work unit head.
- Receptionist/Public Contact_
Schedule appointments;
Explains departmental policy/procedure but does not interpret them;
Responds to inquiries that require referencing a variety of sources and utilizing
knowledge of the department/county operations.
- Word Processing/Typing_
Keys/types complex documents (e.g., technical);
Proofs spelling and grammar;
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;
Compiles reports from edited drafts;
Uses macros and templates developed by others.
- Information Systems/Software_
Performs data entry with some knowledge of department/work unit/program;
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.
- Reports_
Compiles routine factual/numerical reports using readily available information.
- Payroll_
Processes pay adjustments;
Transmits on-line T&As;
Regula

  • Administrative Assistant Iii

    6 days ago

    Fairfax, United States Fairfax County Government Full time

    **Salary** - $43,498.00 - $72,496.11 Annually**Location** - FAIRFAX (EJ33), VA**Job Type** - FT Hourly W BN**Job Number** - 24-01213**Department** - Library**Opening Date** - 05/11/2024**Closing Date** - 5/17/2024 11:59 PM Eastern**Pay Grade** - S15**Posting Type** - Open to General Public**Job Announcement**: Under direction of the Executive Assistant to...

  • FOIA Assistant

    1 week ago

    Fairfax County, United States County of Fairfax Virginia Full time

    Fairfax County boasts a top-notch school system, safe neighborhoods, thousands of acres of parkland, and bustling town centers. County government sits at the heart of this dynamic community of almost 1.2 million residents and seeks employees eager to Administrative Assistant, Assistant, Administrative, Land Development, Customer Service, Research, Technology

  • Administrative Assistant

    3 weeks ago

    Fairfax, United States Vellum Mortgage Inc. Full time

    Job DescriptionJob DescriptionJob Description- Administrative AssistantPosition OverviewAn administrative assistant is responsible for providing a wide range of support to the management team and other staff members. The job description of an administrative assistant typically includes tasks such as managing calendars, scheduling meetings, organizing travel...

  • Administrative Assistant

    3 weeks ago

    Fairfax, United States B&L Biotech, USA, Inc. Full time

    **B&L Biotech USA, Inc.** is a dental supply company providing the dental community with innovative endodontic supplies and equipment. This position can be multi-functional in purpose. Employees have the chance to get involved in as much as they want should they have the initiative to create and take on new projects for the company. The office, located in...

  • Business Operations Assistant I/ii/iii

    4 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Business Operations Assistant I/II/III - Readvertisement**: - Gatehouse Administration Center **Description** - Performs a series of highly responsible, complex technical-clerical tasks as part of a centralized unit involved in the preparation, processing, and maintenance of documents and records which represent the business transactions of the assigned...

  • Business Operations Assistant I/ii/iii- One Year

    4 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Business Operations Assistant I/II/III- One Year Only**: - Gatehouse Administration Center **Description** - Performs a series of highly responsible, complex technical-clerical tasks as part of a centralized unit involved in the preparation, processing, and maintenance of documents and records which represent the business transactions of the assigned...

  • SIEM Engineer III

    2 weeks ago

    Fairfax, United States ECS Full time

    ECS is seeking a SIEM Engineer III to work in our Fairfax, VA office. Job Description: Are you passionate about the ever-evolving field of cybersecurity and ready to embark on a career with a positive and lasting impact? Join our dynamic team at ECS, a leading provider of solutions in science, engineering, and advanced technologies, including cloud,...

  • Administrative Assistant I

    3 days ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Key Center **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which...

  • Administrative Assistant I

    4 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Robinson Secondary School **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, coordinators, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section...

  • Procurement Specialist

    1 week ago

    Fairfax County, United States County of Fairfax Virginia Full time

    The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to County residents of all ages. This position is a gr Administrative Assistant, Procurement, Administrative, Specialist, Accounts Receivable, Accounting

  • Payroll Supervisor

    2 weeks ago

    Fairfax County, United States County of Fairfax Virginia Full time

    Serves as the Payroll Supervisor for the Police Department. Processes and reviews payroll related matters for over 1,800 employees. Reviews biweekly on-line time and attendance records for technical accuracy. Conducts site audit of overtime expenditu Administrative Assistant, Payroll, Supervisor, Administrative, Software, Executive, Business Services

  • Tax Office Receptionist/Administrative Assistant SEASONAL PART-TIME

    3 days ago

    Fairfax, United States Steven J Axelrod Inc - Tax Office SF Full time

    Job DescriptionJob DescriptionONSITE IN OFFICE ONLYTax Office Receptionist/Administrative AssistantPart-Time/SeasonalSmall Tax office seeks Administrative Assistant. Thoroughness, accuracy, courtesy and client service are essential, as well as the ability to physically and mentally focus on multiple, diverse tasks. As we are a seasonal business, the...

  • SIEM Engineer III

    3 weeks ago

    Fairfax, United States ECS Full time

    ECS is seeking a SIEM Engineer III to work in our Fairfax, VA office.Job Description:Are you passionate about the ever-evolving field of cybersecurity and ready to embark on a career with a positive and lasting impact? Join our dynamic team at ECS, a leading provider of solutions in science, engineering, and advanced technologies, including cloud,...

  • Search Engineer III

    3 weeks ago

    Fairfax, United States ECS Full time

    ECS is seeking a Search Engineer III to work in our Fairfax, VA office.Job Description:Are you passionate about the ever-evolving field of cybersecurity and ready to embark on a career with a positive and lasting impact? Join our dynamic team at ECS, a leading provider of solutions in science, engineering, and advanced technologies, including cloud,...

  • Mid Network Administrator

    2 weeks ago

    Fairfax, United States SPN Solutions Inc Full time

    Job Title Mid Network Administrator Job Type Full-time Category Information Technology Location FAIRFAX - , VA 22030 US (Primary) Education Bachelor's Degree Travel 0 - 10% Job Description Position: Mid-Level Network Administrator Location: Fairfax, VA [Potential for local travel within the State of Virginia] Citizenship: US Citizens or US Permanent...

  • Network Administrator

    1 day ago

    Fairfax, United States Crescens Full time

    Job Title: Network Administrator Job Location: Fairfax, VA(onsite) Duration: 12+ months(extendable to 2 - 3years) Type: Contract Note: **local Fairfax, VA area candidates required due to onsite requirement Both Phone and In Person Interview Responsibilities: Responds to Tier 1 network support requests. - Provides exceptional customer service. - Communicates...

  • Administrative Associate, Isom Area

    12 hours ago

    Fairfax, United States George Mason University Full time

    10001159 Fairfax, VA Classified Staff **Opening on**: May 17 2024 **Department**: Costello College of Business - Information Systems and Operations Management **Classification**: Admin Office Specialist 3 **Job Category**: Classified Staff **Job Type**: Full-Time **Work Schedule**: Full-time (1.0 FTE, 40 hrs/wk) **Location**: Fairfax, VA **Workplace...

  • Medical Assistant

    3 weeks ago

    Fairfax, United States Renascance Dermatology PC Full time

    Job DescriptionJob DescriptionRenascance Dermatology is seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. The primary position is for medical assisting, but helping at the front desk with phones, insurance verification, and collecting...

  • Medical Assistant

    3 weeks ago

    Fairfax, United States Renascance Dermatology PC Full time

    Job DescriptionJob DescriptionRenascance Dermatology is seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. The primary position is for medical assisting, but helping at the front desk with phones, insurance verification, and collecting...

  • Project Administrator

    7 days ago

    Fairfax, United States Truealty LLC Full time

    Truealty is a Real Estate, development, Construction and Services Company Servicing the local Community for over 60 years. We are looking to fill one position of Project Administrator who are dedicated, honest and diligent. The Company provides great growth opportunity with benefits and Stock options. The Job responsibilities include: 1. Handle New Home...