Administrative Assistant

3 weeks ago

Fairfax, United States Vellum Mortgage Inc. Full time
Job DescriptionJob Description

Job Description- Administrative Assistant

Position Overview

An administrative assistant is responsible for providing a wide range of support to the management team and other staff members. The job description of an administrative assistant typically includes tasks such as managing calendars, scheduling meetings, organizing travel arrangements, responding to emails and phone calls, maintaining records and databases, drafting reports and correspondence, and performing other administrative tasks as needed. They may also be responsible for managing office supplies, handling incoming and outgoing mail, and overseeing the day-to-day operations of the office. Overall, the administrative assistant plays a vital role in ensuring that the office runs smoothly and efficiently, and that all tasks are completed in a timely and professional manner.

Position Requirements

    • Experience: Entry-level. Willingness to learn new technologies and be proactive.
    • Education: High School Diploma Required
    • Work Condition: Full-time and in office.
    • Physical Requirement: Must be able to lift 20 lbs.
    • Expectation:
      • Strong analytical and problem-solving skills
      • Ability to work independently.
      • Attention to detail.
      • Strong organizational skills.
      • Excellent verbal and written communication skills.
      • Ability to work under deadlines in a fast-paced environment.
      • Basic understanding of Excel
  • Responsibilities:
    • Greeting visitors, answering phone calls, responding to emails, and handling inquiries from clients, business partners, and/ or office visitors.
    • Scheduling appointments and managing calendars
    • Coordinating meetings, conferences, and events, including booking venues, arranging travel, and preparing materials.
    • Cleaning and organizing the office space, including desks, cabinets, and common areas such as kitchens and break rooms.
    • Stocking and replenishing office supplies, including paper, toner, and other materials.
    • Ensuring that office equipment, such as printers, copiers, and computers, are in good working condition.
    • Handling the disposal of waste and recyclable materials in accordance with company policies and local regulations.
    • Coordinating with maintenance personnel to address any repair or maintenance needs for the office space.
    • Monitoring and ensuring the security of the office space, including locking doors and reporting any suspicious activity.
    • Assisting with the set-up and clean-up of meetings and events held in the office or on event site.
    • Update and maintain office policies and procedures.
    • Creating, maintaining, and organizing electronic and paper files and records.
    • Preparing and editing reports, correspondence, and other documents.
    • Managing inventory of office supplies and equipment, ordering new supplies as needed.
    • Coordinating with other departments and team members to ensure smooth operations.
    • Assisting with IT, HR, Marketing, Vendor, and overall office management, issues, and project.
    • Ensuring the seamless execution and timely completion of assigned tasks and projects by proactively identifying and eliminating bottlenecks and solving issues.
    • Handling confidential and sensitive information with discretion and professionalism.
    • Performing general administrative tasks, such as photocopying, faxing, and mailing.
    • Assisting with the onboarding/offboarding and training of new employees.
    • Review contracts and assist with managing vendor accounts and payments.
    • Write and edit documents from letters to reports and instructional documents.
    • Contributing to team efforts by accomplishing related tasks as needed.
    • Undertaking additional duties and responsibilities as assigned by the supervisor.


  • Administrative Assistant

    3 weeks ago

    Fairfax, United States B&L Biotech, USA, Inc. Full time

    **B&L Biotech USA, Inc.** is a dental supply company providing the dental community with innovative endodontic supplies and equipment. This position can be multi-functional in purpose. Employees have the chance to get involved in as much as they want should they have the initiative to create and take on new projects for the company. The office, located in...

  • Administrative Assistant Iii

    5 days ago

    Fairfax, United States Fairfax County Government Full time

    **Salary** - $43,498.00 - $72,496.11 Annually**Location** - FAIRFAX (EJ33), VA**Job Type** - FT Hourly W BN**Job Number** - 24-01213**Department** - Library**Opening Date** - 05/11/2024**Closing Date** - 5/17/2024 11:59 PM Eastern**Pay Grade** - S15**Posting Type** - Open to General Public**Job Announcement**: Under direction of the Executive Assistant to...

  • FOIA Assistant

    7 days ago

    Fairfax County, United States County of Fairfax Virginia Full time

    Fairfax County boasts a top-notch school system, safe neighborhoods, thousands of acres of parkland, and bustling town centers. County government sits at the heart of this dynamic community of almost 1.2 million residents and seeks employees eager to Administrative Assistant, Assistant, Administrative, Land Development, Customer Service, Research, Technology

  • Administrative Assistant I

    2 days ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Key Center **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which...

  • Administrative Assistant I

    4 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Robinson Secondary School **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, coordinators, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section...

  • Procurement Specialist

    7 days ago

    Fairfax County, United States County of Fairfax Virginia Full time

    The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to County residents of all ages. This position is a gr Administrative Assistant, Procurement, Administrative, Specialist, Accounts Receivable, Accounting

  • Payroll Supervisor

    2 weeks ago

    Fairfax County, United States County of Fairfax Virginia Full time

    Serves as the Payroll Supervisor for the Police Department. Processes and reviews payroll related matters for over 1,800 employees. Reviews biweekly on-line time and attendance records for technical accuracy. Conducts site audit of overtime expenditu Administrative Assistant, Payroll, Supervisor, Administrative, Software, Executive, Business Services

  • Tax Office Receptionist/Administrative Assistant SEASONAL PART-TIME

    3 days ago

    Fairfax, United States Steven J Axelrod Inc - Tax Office SF Full time

    Job DescriptionJob DescriptionONSITE IN OFFICE ONLYTax Office Receptionist/Administrative AssistantPart-Time/SeasonalSmall Tax office seeks Administrative Assistant. Thoroughness, accuracy, courtesy and client service are essential, as well as the ability to physically and mentally focus on multiple, diverse tasks. As we are a seasonal business, the...

  • Mid Network Administrator

    2 weeks ago

    Fairfax, United States SPN Solutions Inc Full time

    Job Title Mid Network Administrator Job Type Full-time Category Information Technology Location FAIRFAX - , VA 22030 US (Primary) Education Bachelor's Degree Travel 0 - 10% Job Description Position: Mid-Level Network Administrator Location: Fairfax, VA [Potential for local travel within the State of Virginia] Citizenship: US Citizens or US Permanent...

  • Network Administrator

    10 hours ago

    Fairfax, United States Crescens Full time

    Job Title: Network Administrator Job Location: Fairfax, VA(onsite) Duration: 12+ months(extendable to 2 - 3years) Type: Contract Note: **local Fairfax, VA area candidates required due to onsite requirement Both Phone and In Person Interview Responsibilities: Responds to Tier 1 network support requests. - Provides exceptional customer service. - Communicates...

  • Medical Assistant

    3 weeks ago

    Fairfax, United States Renascance Dermatology PC Full time

    Job DescriptionJob DescriptionRenascance Dermatology is seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. The primary position is for medical assisting, but helping at the front desk with phones, insurance verification, and collecting...

  • Medical Assistant

    3 weeks ago

    Fairfax, United States Renascance Dermatology PC Full time

    Job DescriptionJob DescriptionRenascance Dermatology is seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. The primary position is for medical assisting, but helping at the front desk with phones, insurance verification, and collecting...

  • Project Administrator

    7 days ago

    Fairfax, United States Truealty LLC Full time

    Truealty is a Real Estate, development, Construction and Services Company Servicing the local Community for over 60 years. We are looking to fill one position of Project Administrator who are dedicated, honest and diligent. The Company provides great growth opportunity with benefits and Stock options. The Job responsibilities include: 1. Handle New Home...

  • Executive Assistant to CEO

    2 weeks ago

    Fairfax, United States SD Carter Enterprise LLC Full time

    Job DescriptionJob DescriptionThe Executive Assistant will be responsible for the administrative and organizational management of the CEO’s office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative...

  • Medical Assistant

    7 days ago

    Fairfax, United States Stone Alliance Group Full time

    Our client is a dynamic and innovative weight loss company dedicated to empowering individuals to achieve their health and wellness goals. Their distinctive approach to weight management combines personalized plans, one-on-one sessions with a provider with medication supported by lifestyle changes to ensure sustainable and effective weight loss outcomes....

  • Administrator, Global Engagement Programs

    4 weeks ago

    Fairfax, United States AVIXA Full time

    Title: Administrator, Global Engagement Programs FLSA Status: Non-Exempt Supervisor: Program Director, Global Industry Engagement Location: US-Fairfax* Department: Global Industry Engagement Alt Work Eligibility: CWW-Y, Telework-Y, Remote-N* Level: Staff **________________________________________** **Why You’ll Love Working Here**: - AVIXA is a...

  • Accounts Payable Administrator

    7 days ago

    Fairfax, United States Brookfield Residential Properties Full time

    Location Fairfax - 3201 Jermantown Road, Suite 150 Business As part of Brookfield Asset Management - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere....

  • Top Secret Linux Systems Administrator

    2 days ago

    Fairfax, United States Insight Global Full time

    Insight Global is looking for a System Administrator to support a team for a large Linux enterprise system, the primary responsibility of the System Administrator will be to maintain, upgrade and provide support for Linux operating systems and infrastructure. The candidate needs to be able to diagnose and resolve problems and respond to issues in a timely...

  • Operations and Training Assistant

    4 weeks ago

    Fairfax, United States Mezeh Mediterranean Grill Full time

    Join our dynamic team, a leading chain of fast casual Mediterranean restaurants. We pride ourselves on delivering exceptional dining experiences with fresh, flavorful ingredients and a commitment to quality service. As we continue to expand, we are seeking a dedicated Operations Assistant to join our Headquarters team and support our operations department. -...

  • Marketing Assistant

    2 weeks ago

    Fairfax, United States Capstone Properties, LLC Full time

    Job DescriptionJob DescriptionDescription:Under the direct supervision of the Leasing Manager, Marketing Assistants are responsible for general office, administrative and leasing duties to provide a high level of customer service to our prospective, current and future residents.PRIMARY DUTIES AND RESPONSIBILITIES include the following but are not limited to...