Property Administrative Assistant

3 weeks ago

South Pasadena, United States The Kutzer Company Full time

The Kutzer Company, located in South Pasadena, has an immediate opening for a full-time or part-time Property Administrative Assistant with the opportunity for promotion. This is an in-office position.

The Kutzer Company, founded in 1992, is a leading commercial property management company that specializes in delivering outstanding environments in which people can work, shop, dine, or live, and positively impact their neighborhoods. We are a diverse firm that values creativity and teamwork, with friendly, talented and committed professionals.

**The Property Administrative Assistant responsibilities include, but are not limited to**:

- Support Property Manager in day-to-day operations.
- Assist with rent collections and follow up to ensure timely rent payment.
- Process tenant bill-backs for utility usage, after-hours HVAC, and other charges in a timely manner.
- Process and administer accounts payable.
- Maintain certificates of insurance for Tenants and Vendors.
- Coordinate maintenance work at the properties, including preventative maintenance, with building personnel, vendors and tenants.
- Prepare and facilitate work orders for building maintenance and/or emergency issues.
- Assist the property manager with the bidding process, including analyzing bids for accuracy and scope.
- Prepare, review and proofread service contract agreements prior to property manager's approval.
- Assist the property manager in preparing various reports in Excel and Word, such as monthly reports, CAM billings, annual budgets, etc.
- Prepare memos and/or making phone calls to Tenants related to building issues.

**Qualifications**:

- Bachelor's Degree is preferred.
- Must be proficient in MS Office (Word, Excel, and Outlook).
- Must have strong verbal and written communication skills.
- Must be customer service oriented and possess strong problem-solving skills.
- Must be organized, have great follow-up and follow-through qualities, possess strong attention to detail and have the ability to multi-task and work well under pressure.
- Must have potential to work independently.

**Job Types**: Full-time or part-time

**Pay**: $20-$25 per hour plus bonus to start, based on education, skills and experience.

**Benefits**:

- SEP IRA
- SEP IRA employer matching
- Dental insurance
- Health insurance
- Life insurance
- Generous Paid time off
- Vision insurance

**Schedule**:

- Monday to Friday, 8:30-5:30

**Job Types**: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Customer service: 1 year (preferred)

Ability to Relocate:

- South Pasadena, CA 91030: Relocate before starting work (required)

Work Location: In person

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