Current jobs related to Administrative Coordinator - Washington - Osher Lifelong Learning Institute (OLLI) at American University
-
Washington, United States Get Recruit - Administrative Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our team at Get Recruit - Administrative. As an Administrative Assistant, you will provide critical support to our Office of the Chief Executive Officer and the Office of the Risk Officer, contributing to key projects that address global challenges.Key...
-
Administrative Assistant for U.S. Federal Agency
2 weeks ago
Washington, United States Get.It Recruit - Administrative Full timeDescription We are seeking a dedicated Administrative Assistant to support a key U.S. federal agency focused on international development and finance. In this role, you will provide essential support to the Office of the Chief Executive Officer and the Office of the Risk Officer, contributing to important projects that address global challenges. Key...
-
Administrative Coordinator
2 days ago
Washington, Washington, D.C., United States Maritime Administration Full timeJob SummaryThis position is established to provide support services to the Maritime Administration, ensuring the efficient operation of the Office of the Administrator.Key ResponsibilitiesCoordinate travel arrangements, public engagement requests, and document formatting and proofreading.Prepare recurring reports, presentations, and spreadsheets, and manage...
-
Administrative Coordinator
1 week ago
Washington, United States Medstar Full timeJob SummaryMedStar Health is seeking a highly organized and detail-oriented Administrative Assistant to join our team at MedStar Georgetown University Hospital in the Hematology-Oncology department.Key ResponsibilitiesAdministrative Support: Provide diversified administrative duties related to department management and/or physicians, including opening and...
-
Administrative Coordinator
1 week ago
Washington, United States MedStar Health Full timeJob SummaryMedStar Health is seeking a highly organized and detail-oriented Administrative Assistant to join our team at MedStar Georgetown University Hospital in the Hematology-Oncology department.Key ResponsibilitiesAdministrative Support: Provide diversified administrative duties related to department management and/or physicians, including opening and...
-
Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States IFAS Full timeJob SummaryWe are seeking a highly skilled and experienced Office Administrator to join our team at IFAS. As an Office Administrator, you will play a critical role in supporting the day-to-day operations of our organization, ensuring seamless execution of administrative tasks, and providing exceptional support to our clients.Key...
-
Administrative Coordinator
4 days ago
Washington, Washington, D.C., United States Syracuse University Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Syracuse University. As a key member of our staff, you will provide administrative support to the Director of the Institute for Democracy, Journalism & Citizenship.Key ResponsibilitiesProvide high-level administrative assistance to the Director,...
-
Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States British American Tobacco Full timeJob DescriptionJob Summary: We are seeking an experienced Administrative Coordinator to provide high-level administrative support to our team at British American Tobacco.Key Responsibilities:Provide administrative support to the Vice President of Federal Government Relations, including coordinating meetings, events, and travel arrangements.Manage office...
-
Administrative Coordinator
2 days ago
Washington, Washington, D.C., United States Order Sons and Daughters of Italy in America Full timeAdministrative ProfessionalThe Order Sons and Daughters of Italy in America (OSDIA) team is seeking a highly organized and detail-oriented administrative professional to support the efficient day-to-day operations of the organization.Key Responsibilities:Manage office operations, including answering phones, handling inquiries, and coordinating vendor...
-
Administrative Coordinator
1 week ago
Washington, United States Medstar Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians.Key ResponsibilitiesAdministrative Support: Provide clerical assistance, including opening and distributing...
-
Administrative Coordinator
1 week ago
Washington, United States MedStar Health Full timeJob SummaryMedStar Health is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide diversified administrative support to the department management team and/or physicians.Key ResponsibilitiesContribute to Department Goals: Assist in achieving established department goals and objectives, adhering to...
-
Administrative Coordinator
4 weeks ago
Washington, United States Smithsonian's National Zoo and Conservation Biology Institute Full timePosition Overview:The Smithsonian's National Zoo and Conservation Biology Institute is seeking a dedicated Administrative Coordinator to support the Office of the Assistant Secretary for Advancement. This role is pivotal in managing intricate administrative tasks within a vibrant organization.Key Responsibilities:As an Administrative Coordinator, you will:1....
-
Administrative Coordinator
3 days ago
Washington, United States Intralox Full timeJob SummaryIntralox, LLC is seeking a highly motivated and organized Administrative Assistant to support the Engineering and Product Development Teams in the Equipment platform.Key ResponsibilitiesProvide administrative support to the leadership team, including coordinating meetings, creating agendas, and taking meeting notes.Assist in creating and editing...
-
Administrative Coordinator
4 weeks ago
Washington, United States Jenner & Block Full timeABOUT JENNER & BLOCKJenner & Block is a prestigious law firm with a global presence, employing over 500 attorneys across various locations. The firm is recognized for its exceptional litigation practice and adept handling of complex corporate transactions. Its clientele includes Fortune 100 corporations, large private entities, financial institutions,...
-
Administrative Coordinator
4 weeks ago
Washington, United States Jenner & Block Full timeABOUT JENNER & BLOCKJenner & Block is a prestigious law firm with a global presence, employing over 500 attorneys across various locations. Renowned for its exceptional litigation practice and expertise in managing complex corporate transactions, the firm serves a diverse clientele, including Fortune 100 companies, large private enterprises, financial...
-
Administrative Coordinator
1 week ago
Washington, United States PrideStaff Full timeAdministrative Support Role **Job Summary:** We are seeking an experienced Administrative Assistant to provide high-level administrative support to our Training Operations Director. The successful candidate will be responsible for managing the training database, coordinating events, and providing exceptional customer service to our clients. **Key...
-
Administrative Coordinator
3 weeks ago
Washington, United States Library of Congress Full timeAbout the RoleThe Library of Congress is seeking a highly skilled Administrative Specialist to join our Talent Recruitment and Outreach Division, Human Capital Directorate, Chief Operating Officer. This is a permanent position that offers a mix of in-office and remote work.Key ResponsibilitiesSupport the smooth operation of the Talent Recruiting and Outreach...
-
Administrative Coordinator
24 hours ago
Washington, Washington, D.C., United States Arizona State University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at the Sandra Day O'Connor College of Law at Arizona State University. The successful candidate will provide administrative support to the Executive Director and faculty members, coordinate events and conferences, and manage databases and financial...
-
Administrative Coordinator
3 months ago
Washington, United States Axinn Veltrop & Harkrider LLP Full timeJob DescriptionJob DescriptionAxinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and...
-
Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States SiloSmashers Full timeJob SummarySiloSmashers is seeking a highly skilled Administrative Assistant to provide top-notch administrative support to our federal law enforcement client.Key ResponsibilitiesPrepare and maintain presentations, briefing charts, and documents using computer software, websites, and other presentation materials.Review and modify correspondence for internal...
Administrative Coordinator
3 months ago
The Osher Lifelong Learning Institute (OLLI) at American University offers peer-taught classes, lectures, and other events for approximately 1,600 senior adults in the Washington metropolitan area. Members have a wide range of professional backgrounds and join OLLI for the love of learning.
**ADMINISTRATIVE COORDINATOR**
The Administrative Coordinator is a key staff position in the OLLI at AU office and is responsible for the daily operations of the office.
Salary is non-negotiable. Applicants may be required to take a short writing assessment as part of the interview. Start date is June 10.
**In order to be considered, applicants must**:
- **Submit a resume AND cover letter**:
- **Answer all questions, including short response**:
- **Complete the assessment**
Essential for this position:
- Experience within administration support roles
- 2-year degree required; 4-year degree preferred
- Motivated self-starter, able to work without frequent direction
- Exceptional customer service, making each member feel welcome
- Strong organizational skills
- Ability to effectively multitask in a fast-paced environment with meticulous attention to detail
- Flexibility in adapting to ever-changing needs and deadlines
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Proficiency with technology, including database entry/reporting and Zoom, with the ability to learn new technology and software, as needed
- Good judgement and problem-solving skills for issues that may arise within day-to-day operation
- A team-oriented people-person for this friendly, volunteer-focused organization
The responsibilities are substantially as follows:
**Front-desk coverage**
- Greet and assist OLLI members at the front desk
- Answer telephones and handle all requests possible
- Serve as gatekeeper for OLLI at AU office
**Office management**
- Monitor all office and class supplies and order as necessary
- Maintain order of office space, including information table outside of front office, front desk, kitchen/photocopying area, conference room, and social spaces
- Provide Executive Director with printed copies of receipts and packing slips
**Database operations**
- In OLLI database, input registrations, adds/drops, and changes/updates; prepare and run reports; and assess data quality weekly
- In eTapestry, enter contributions, ensuring accuracy of all data; develop and run queries; and assess data quality weekly
**Classroom handouts**
- Make photocopies or class packets from documents submitted by Study Group Leaders (instructors)
- Scan documents and upload to handouts page on OLLI website
**Trips**
- Assist Director of Operations and Projects and volunteer Trip Coordinator to schedule, book, and coordinate tours (e.g., museums, monuments, historic sites) and logistics (transportation, fees, etc.)
- Arrange for catering or access to lunch as appropriate
- Keep Trip Coordinator and Executive Director apprised of registration counts
- Book appropriate-sized buses for out-of-town trips
- Create website event for promotion and registration
**Events**
- Assist Director of Operations and Projects with event planning and set-up
**Assist with academic programming administration**
- Manage class waitlists and communications about class changes and last class dates
- Send daily Zoom links to members
- Coordinate with office volunteers
**Other responsibilities**
- Prepare weekly e-newsletter
- Assist other staff members with tasks and projects, as needed
- Attend OLLI special events outside of office hours
- Prepare coffee throughout day for members
Pay: $50,000.00 - $53,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- What does good customer service mean to you?
- Think about the best boss you ever had. What qualities made him/her a good boss for you?
- What three words would you choose to best describe yourself?
**Education**:
- Associate (required)
**Experience**:
- Admin: 2 years (required)
Work Location: In person
