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Part-time Administrative Assistant

3 months ago

Bronx, United States Baltic Street Wellness Solutions Full time

**Mission Statement**:
Baltic Street Wellness Solutions is committed to providing peer recovery, person-centered, trauma informed, and compassionate services to those with mental health lived experience.

**Vision**:
Our vision is to drive a cultural transformation within the mental health community by advocating for the underserved, educating for change, and inspiring wellness. We approach our role with cultural humility and mindfulness of oppressive systems.

**Core Values**:

- We value a mentoring philosophy delivered from staff with peer lived experiences.
- We value the recovery journey of every individual with a mental health diagnosis.
- We value the personal and professional experiences of our staff and board members.
- We value community action to change societal views to break the stigma of mental health through advocacy within all systems.
- We value everyone’s desire to have opportunities to obtain their visions of wellness.
- We value education and training to enhance an individual’s opportunities for growth in one’s personal journey to self-discovery.

**Position Summary**

The Receptionist/Administrative Assistant provides direct support to the Bronx Peer Advocacy Program team. This includes calendar management and successful coordination of business meetings. They serve as the main point of phone contact for calls directed to the program’s office. They serve as a liaison between the team and other departments within the organization. They prioritize and manage multiple projects simultaneously with little or no supervision.

The essential functions include, but are not limited to the following:

- Ability to juggle multiple projects with superb accuracy.
- Assist program managers in scheduling interviews for prospective hires.
- Create and update program specific literatures (Brochures, Fliers, Event invites etc.)
- Manage record keeping systems, forms control, file layout, and archive maintenance
- Answer multi-line phone system
- Type letters and design forms using Microsoft Word and Excel
- Work collaboratively with the administrative team to meet service contract or other reporting deadlines
- Create and help maintain various databases and files in Foothold/AWARDs.
- Coordinate delivery of, maintain supplies, and office supplies, furniture, and equipment to program office as per office policies
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies including but limited to purchase orders and project specific invoices.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Participate in training to enhance growth and development

Minimum Qualifications (Knowledge, Skills, and Abilities)
- High School Diploma required; Bachelor’s degree preferred
- Experience as an administrative assistant in an office setting. Non-profit experience preferred.
- Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
- Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the program and the company to outside parties
- Excellent writing, proofreading, and editing skills.

Core Competencies:

- Strong attention to detail and excellent organizational skills required.
- Must have the ability to multi-task in a fast paced and deadline driven environment.
- Must be able to always maintain professionalism and a positive service attitude.
- Must be able to work a part-time schedule.

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

**Job Type**: Part-time

Pay: $16.00 per hour

Expected hours: 20 per week

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (required)

**Experience**:

- Administrative Assistant: 1 year (required)

**Language**:

- any other languages (preferred)

Work Location: In person