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Executive Assistant/office Manager

3 months ago

Brooklyn, United States AK Group Full time

We are seeking a highly organized and proactive Executive Assistant/Office Manager to join our team. This role involves providing comprehensive administrative support and overseeing office operations to ensure efficiency and productivity.

**Responsibilities**:

- Manage calendars, appointments, and meetings
- Coordinate any travel arrangements / special projects and prepare detailed itineraries
- Assist in event planning and coordination
- Handle correspondence, phone calls, and inquiries with professionalism
- Maintain office supplies inventory and place orders as needed
- Perform clerical tasks such as typing, filing, and transcribing notes
- Provide excellent customer service to internal and external stakeholders
- Assist in document management using tools like DocuSign
- Manage phone systems and direct calls appropriately
- Coordinate projects and ensure timely completion
- Utilize web-based tools and/or Social Media to support company brands / products

**Preferred Skills**:

- Proven experience as an Executive Assistant or Office Manager
- Strong organizational and time-management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to multitask and prioritize tasks effectively
- Familiarity with project coordination and management
- Knowledge of phone etiquette and professional correspondence
- Experience with DocuSign or similar document management tools
- Basic understanding of software for and task management

**Job Types**: Full-time, Contract

Schedule:

- 10 hour shift
- 8 hour shift

Ability to Relocate:

- Brooklyn, NY 11223: Relocate before starting work (required)

Work Location: In person