Administrative Assistant

1 month ago


Silver Spring, United States Community Multi-Services Inc. Full time

Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-directed, needing mínimal supervision. Effectively manage the front office and treat everyone with dignity and respect.

**Position responsibilities**:

- Create all correspondence for organization, i.e. monthly staff schedule, activity schedule, legal documents, and resident clothing vouchers. Edit, and proofread material for accuracy, completeness, grammar, and formatting before submission.
- Input Incident Report information on MCIS and download information/reports from the system.
- Prepare reports for agency as requested, i.e. vacancy list, facility licensing and forms.
- Manage distribution of committee reports (Human Rights, Incident Management Committee, and Safety/Infection Control).
- Organize and maintain company files - hard copy and public drive.
- Display a welcoming and enthusiastic attitude and ensure the front office is clean and inviting at all times. Ensure upkeep of the copier and phone system.
- Organize, and assist with office meetings, parties and events as needed.
- Compiles information for and prepares a wide variety of reports;
- Arranges for conferences, including space, time, and participants;
- Organize and sort mail, faxes, and deliveries;
- Maintain the conference room schedule;
- Maintain appropriate interpersonal relationships with employees, peers, and individuals.
- Comply with all CMS and DDS regulations and policies and attend all CMS and DDS required meetings and training as needed.
- Ability to work as a team player.
- Dress professionally at all times.
- Other duties as assigned

**Essential skills and experience**:

- Bachelor Degree preferred
- Successful completion of a Physical and Criminal Background Check
- Five years office administrative experience and computer skills (i.e. knowledge of Microsoft Office Suite)
- High degree of confidentiality.
- Display a positive attitude.
- Professional work ethics.
- Problem solving and effective communication skills
- Ability to maintain fairly complex and confidential records, to assemble and organize data, and to prepare reports from such records;
- Ability to compose letters and reports;
- Ability to monitor the work of others;
- Ability to establish and maintain effective working relationships with other employees and the public.

Pay: $22.00 - $23.00 per hour

Pay: $22.00 - $23.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Must be able to Type a minimum of 50 wpm
- Must have strong command of the English Language and experience proof reading and editing

**Education**:

- High school or equivalent (required)

**Experience**:

- Administrative Assistant: 2 years (required)
- Receptionist: 2 years (required)

Work Location: In person



  • Silver Spring, United States AlxTel, Inc. Full time

    **Benefits**: - 401(k) - 401(k) matching - Competitive salary - Dental insurance - Health insurance - Vision insurance - We are looking for a minimum of three (3) administrative staff across the department for the period of six (6) months **GENERAL JOB SUMMARY**: - Analyze and interpret data as it relates to Developmental Disabilities Administration (DDA)...


  • Silver Spring, United States Montgomery County Language Minority Full time

    **Benefits**: - 401(k) matching - Bonus based on performance - Competitive salary - Health insurance - Opportunity for advancement - Paid time off **Job Summary** Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...


  • Silver Spring, United States American Film Institute Full time

    AMERICAN FILM INSTITUTE POSITION: Administrative Assistant DEPARTMENT: Administration & Operations, AFI Silver Theatre and Cultural Center LOCATION: Silver Spring, MD The American Film Institute is a nonprofit organization with a mandate to champion the moving image as an art form. Established in 1967, AFI launched the first comprehensive history of...


  • Silver Spring, United States Quantum Real Estate Mgmt LLC Full time

    **General Responsibilities** Provide administrative and clerical support; Ensure that residents receive courteous reception and services; Handle all incoming calls in a professional manner; Meet and greet all visitors and the public; Assist Management Staff with special projects, administrative tasks, and other property management related work. **Essential...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA should be able to maintain confidential information and a high level of critical...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA should be able to maintain confidential information and a high level of critical...


  • Silver Spring, United States IBSS Corporation Full time

    **Job Title: Administrative Assistant** **Location: Washington D.C./ Silver Spring, MD** **Clearance Required: Public Trust **Description (scope of work)** IBSS is seeking a full-time Administrative Assistant to perform routine clerical and executive administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...


  • Silver Spring, United States Montgomery County Language Minority Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementPaid time offJob Summary Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and...


  • Silver Spring, United States Community Multi-Services Inc. Full time

    Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-directed, needing mínimal supervision. Effectively manage the front office and treat...


  • Silver Spring, United States Leading Solutions LLC Full time

    **Administrative Assistant - National Oceanic and Atmospheric Administration, Silver Spring, MD** Support the NOAA Fisheries Office of Science and Technology (OST) to assist leadership and project managers with ensuring that individual project goals align with the goals of the OST and provide overall administrative support. **Specific tasks include**: -...


  • Silver Spring, United States Leading Solutions LLC Full time

    **Administrative Assistant - National Oceanic and Atmospheric Administration, Silver Spring, MD** Support the NOAA Fisheries Office of Science and Technology (OST) to assist leadership and project managers with ensuring that individual project goals align with the goals of the OST and provide overall administrative support. **Specific tasks include**: -...


  • Silver Spring, United States National Black Nurses Association Full time

    Company DescriptionThe National Black Nurses Association (NBNA) is a non-profit organization that represents over 308,000 African American nurses and advocates for the health and wellness of black communities. With over 111 chapters across the United States, NBNA offers a platform for black nurses to connect, exchange ideas, and stay up-to-date on...


  • Silver Spring, United States National Black Nurses Association Full time

    Company DescriptionThe National Black Nurses Association (NBNA) is a non-profit organization that represents over 308,000 African American nurses and advocates for the health and wellness of black communities. With over 111 chapters across the United States, NBNA offers a platform for black nurses to connect, exchange ideas, and stay up-to-date on...


  • Silver Spring, Maryland, United States Parsons Corporation Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Silver Spring, Maryland, United States Parsons Corporation Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Silver Spring, United States American College Health Association Full time

    ABOUT THE POSITION:The Education Administrative Assistant provides administrative management of educational and professional development programs for the ACHA Education Department, working closely with staff, program and poster presenters, exhibitors, and association leaders. The Education Administrative Assistant’s responsibilities require extensive...


  • Silver Spring, United States American College Health Association Full time

    ABOUT THE POSITION:The Education Administrative Assistant provides administrative management of educational and professional development programs for the ACHA Education Department, working closely with staff, program and poster presenters, exhibitors, and association leaders. The Education Administrative Assistant’s responsibilities require extensive...