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Administrative Assistant

4 months ago

Silver Spring, United States Community Multi-Services Inc. Full time

Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-directed, needing mínimal supervision. Effectively manage the front office and treat everyone with dignity and respect.

**Position responsibilities**:

- Create all correspondence for organization, i.e. monthly staff schedule, activity schedule, legal documents, and resident clothing vouchers. Edit, and proofread material for accuracy, completeness, grammar, and formatting before submission.
- Input Incident Report information on MCIS and download information/reports from the system.
- Prepare reports for agency as requested, i.e. vacancy list, facility licensing and forms.
- Manage distribution of committee reports (Human Rights, Incident Management Committee, and Safety/Infection Control).
- Organize and maintain company files - hard copy and public drive.
- Display a welcoming and enthusiastic attitude and ensure the front office is clean and inviting at all times. Ensure upkeep of the copier and phone system.
- Organize, and assist with office meetings, parties and events as needed.
- Compiles information for and prepares a wide variety of reports;
- Arranges for conferences, including space, time, and participants;
- Organize and sort mail, faxes, and deliveries;
- Maintain the conference room schedule;
- Maintain appropriate interpersonal relationships with employees, peers, and individuals.
- Comply with all CMS and DDS regulations and policies and attend all CMS and DDS required meetings and training as needed.
- Ability to work as a team player.
- Dress professionally at all times.
- Other duties as assigned

**Essential skills and experience**:

- Bachelor Degree preferred
- Successful completion of a Physical and Criminal Background Check
- Five years office administrative experience and computer skills (i.e. knowledge of Microsoft Office Suite)
- High degree of confidentiality.
- Display a positive attitude.
- Professional work ethics.
- Problem solving and effective communication skills
- Ability to maintain fairly complex and confidential records, to assemble and organize data, and to prepare reports from such records;
- Ability to compose letters and reports;
- Ability to monitor the work of others;
- Ability to establish and maintain effective working relationships with other employees and the public.

Pay: $22.00 - $23.00 per hour

Pay: $22.00 - $23.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Must be able to Type a minimum of 50 wpm
- Must have strong command of the English Language and experience proof reading and editing

**Education**:

- High school or equivalent (required)

**Experience**:

- Administrative Assistant: 2 years (required)
- Receptionist: 2 years (required)

Ability to Relocate:

- Silver Spring, MD 20910: Relocate before starting work (required)

Work Location: In person