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Administrative Assistant to The Executive Director

3 months ago

Richmond, United States RICH CITY Rides Full time

**Administrative Assistant**

RICH CITY Rides is searching for a competent and self-starting Administrative Assistant to the Executive Director of Rich City Rides.

**Job Summary**:
The RICH CITY Rides Administrative Assistant (Admin) to the Executive Director (ED) is responsible and responsive to the work of the Executive Direction. The Admin will run the office of the ED and provide clerical support for the ED.

Flexibility, good judgment and the ability to adapt quickly to the needs of a growing and diverse organization are essential. Experience in working for a non-profit, school or other institutional setting is highly desired.

**General Duties/Responsibilities**:

- Provide general day-to-day administrative support to the Executive Director (ED).
- Plan travel including booking flights, prepare itineraries, coordinate with other attendees, process timely payments, take care of other accommodations, and transportation.
- Coordinate and schedule personal appointments, including doctor’s appointments, home, restaurant reservations and car appointments.
- Serve as liaison to outside vendors, staff, consultants and others with regards to scheduling for the Executive Director.
- Manage and, when needed, coordinate the Executive Director’s calendar for meetings and meeting requests.
- Sort and distribute office incoming mail and paperwork.
- Digital and physical filing and reporting
- Working with Operations and Facilities to order supplies for the office, set-up for meetings including refreshments and video/audio requirements;
- Answer office phone calls and take messages for the ED
- Help draft and design general correspondence, invitations, letters, memos, charts, tables, etc.
- Process check requests and invoices for the Executive Director.
- Run miscellaneous errands as requested.
- All other duties, as assigned to meet business needs.
- In-person and on-site work with some remote scheduling

**Required Skills/Abilities**:

- At least three years professional work experience, ideally in an Executive or Administrative support role.
- Reliable with a strong work ethic, consistently completing tasks on time.
- Excellent interpersonal skills and an enthusiastic and positive attitude.
- Excellent verbal and written communication skills and comfortable interacting with individuals at a high level.
- Composed, highly organized with a keen attention to detail, quality, accuracy, and customer orientation.
- Positive and professional mindset with the ability to provide superior support to the full Development team.
- Motivated self-starter who can problem solve and is proactive in learning new processes and skills.

**Desired Skills**
- Bachelor's or associate degree, or parallel work experience
- Microsoft Office
- Google Workspace
- Drivers License (not required)
- Online meeting platforms
- Customer service and administrative experience

**Additional Responsibilities**
- Staff evaluations and reviews
- Meeting and digital forum moderating

**Rich City Rides Equal Employment Opportunity statement**:
**About Us**

Launched in 2012, Rich City Rides is a non-profit organization that delivers programs and enterprises centered on three fundamental pillars: community voice, community service, and community-controlled assets. Our members, neighbors, and staff are the inspiration and driving force behind everything we do. Ultimately, our goal is to create a Rich City - where marginalized people have abundance and everything they need to thrive.

RICH CITY Rides is dedicated to sustainable and affordable transportation, as well as racial and

environmental justice. We create opportunities for Black and Brown residents to use cycling to improve health, create jobs, and reduce violence. We connect marginalized residents to public infrastructure and mobility resources through hundreds of community rides that highlight public parks and open space in every neighborhood, including unincorporated North Richmond.

Duties include Assistance with Covid Protocol development and participant adherence.

Pay: $28.00 - $32.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday
- Weekends as needed

Ability to Relocate:

- Richmond, CA: Relocate before starting work (required)

Work Location: In person