Executive Assistant to Chief of Staff

5 days ago

New York, United States UANI Full time

**Key Responsibilities**:
Calendar Management: Effectively schedule and manage the calendars of executive leadership, including the Chief of Staff and CEO, ensuring optimal time utilization and prioritization of tasks.

Travel Coordination: Facilitate seamless travel arrangements, including complex overseas engagements, by coordinating itineraries, accommodations, and logistics in collaboration with relevant stakeholders.

Administrative Support: Provide comprehensive administrative support, including but not limited to sorting and distributing mail, arranging phone conferences, meetings, and events, and preparing brief reports and financial/donor information.

Vendor Interaction: Vet and interact with third-party vendors, managing relationships and ensuring compliance with organizational standards.

Financial Responsibilities: Handle limited financial tasks, such as recording and paying invoices to third parties, with accuracy and attention to detail.

Proactive Anticipation: Anticipate administrative needs and proactively implement tasks to support the smooth functioning of the Chief of Staff and CEO.

**Required Skills**:
Exceptional written, verbal, and interpersonal communication skills.

Proficiency in editing and proofreading documents with a keen eye for detail.

Demonstrated organizational prowess and adaptability to dynamic work environments.

Ability to multitask, prioritize tasks effectively, and solve problems efficiently.

Strong team collaboration skills coupled with the ability to work independently.

Self-motivated with a track record of setting and achieving goals and deadlines.

Exemplary professional judgment and demeanor, exercising discretion at all times.

Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.

Bachelor’s degree from a four-year college or university.

3 to 5 years of work experience with a focus on project coordination.

**Preferred Skills**:
Experience working with distinguished government officials and/or private sector executives.

Capitol Hill experience is advantageous.

Knowledge of foreign policy, particularly with a focus on Iran-related issues.

Proficiency in a foreign language.

**Application Materials**:
Pay: $55,000.00 - $65,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (required)

**Location**:

- New York, NY (required)

Work Location: Remote

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